Scheduled Hours

40

Position Summary

Responsible for establishing, maintaining and managing administrative, technical and customer service processes for the Department, including operating room scheduling, coordinating per diem schedules and tracking leave records, assisting with enhancing and implementing policies and procedures and conducting evaluations for quality and process improvements.

Job Description

• Acts as liaison for providers across different operating room (OR) areas to support organization of OR staffing needs and flow throughout the day.
• Prepares, reviews and maintains call schedules and daily clinical schedules.
• Maintains vacations, meetings and request logs for faculty and staff.
• Receives special requests and determines whether requests can be granted.
• Makes daily updates in schedules as dictated by changes in assignments; maintains call points.
• Consults with faculty and nurse anesthetist regarding schedule, statuses of personal leave availability, call and special requests.
• Coordinates and manages internal and external per diem process.
• Investigates and assists in identifying a provider in case of staffing shortages.
• Creates, updates and publishes web pages for vacation slot openings, call schedules and daily clinical schedules.
• Develops and implements call rules for efficient and effective call distribution.
• Performs statistical analysis of operating room cases vs. providers and other related activity reports.
• Provides faculty, nurse and staff projections.
• Analyzes and develops quarterly cash flow reports.
• Updates Financial and Administrative Services staff leave records.
• Acts a liaison within the department and promotes and maintains good public relations with BJCâ™s OR scheduling department.
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment 

Physical Effort

• Typically sitting at a desk or table 

Equipment

• Office equipment 

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelorâ™s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Quality And Process Improvement (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree - Business Administration, Bachelor's degree - Healthcare

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Adaptability, Analytical Thinking, Apple Macintosh, Communication, Computer Literacy, Creative Approaches, Customer Service, Database Management, Executing Plans, Flexible Mindset, Health Care Systems, Human Resources (HR), Interpersonal Effectiveness, Organizational Excellence, Organizing, Planning Ability, Spreadsheets, Supervision, Surgery Scheduling

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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