Administrative Support Coordinator/CSRI (UEC)

California State University, San Bernardino

Job no: 545034
Work type: Auxiliary
Location: Southern California|San Bernardino - San Bernardino Campus
Categories: Bargaining Unit|Excluded,Job Search Category/Discipline|Administrative,Appointment Type|At-Will,Appointment Type|Temporary,Time Basis|Full Time,Workplace Type (Exclude Inst Fac)|On-site (work in-person at business location)

Under the general supervision of the Associate Director of Administration, the ASC will provide clerical and administrative support to staff of the administrative and operations divisions.

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ('UEC') supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Non-Exempt, Full Time, Benefitted through 12/31/2025 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $4,200.00-$5,134.00 per month

Location: CSRI San Bernardino

Work Schedule

40 hours per week. 8:45am-5:15pm, Monday-Friday (with some evenings and Saturdays required).

First Review Deadline

This position will remain open until filled.

Typical Activities

Under minimal supervision of the Associate Director of Administration, the Administrative Support Coordinator will work independently to:

• Provide general clerical support to CSRI analysts and directors, conducting background research, document preparation, and
  archive management.
• Assist with data reporting in software required by the project's funder.
• Perform reception duties at the administrative office, as well as filing, answering telephones, and general upkeep of the office.
• Assist with the scheduling for CSRI's administrative division, helping with meeting coordination, planning and preparation,
  and execution. Be responsible for event planning for special events. Coordinate other staff in planning, purchasing, and execution of events as needed.
• Assist with inventory management, keeping track of supplies needed and coordinating the purchase of those supplies.
• Travel to UEC and/or other CSRI sites on a weekly basis using personal means of transportation (with mileage reimbursement
  provided after the fact).
• Handle incoming and outgoing correspondence, providing information and responding and directing calls and inquiries in
  a timely manner.
• Provide courteous and professional customer service to all.
• Travel locally (and occasionally regionally) as required.
• Perform other duties as assigned.

Minimum Qualifications

• Education & Experience:
  • Option 1: Bachelors Degree AND Two years' experience working in a similar position.
  • Option 2: High School Diploma AND Four years' experience working in a similar position
• Other:
  • Self-starter, excellent oral and written communication, maintain cooperative working relationships and work with diverse groups, and handle confidential and sensitive information.
  • Must have a strong record of customer service, as this employee will relate internally to staff and externally to stakeholders of various kinds.
  • Applicants must possess a working knowledge of correct English grammar, spelling, and punctuation and be able to write clear and concise reports and express ideas and recommendations orally.
  • Proficiency in using standard office software such as Microsoft Word, Excel, Outlook, and PowerPoint.

Preferred Qualifications

• Bilingual written and spoken Spanish strongly preferred

Benefits Include:

• Medical, Dental, Vision, Flex Cash option
• CalPERS Retirement and CalPers 457
• Group Term Life/ Accidental Death & Dismemberment (AD&D)
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.



Applications close:

To apply, please visit: http://careers.pageuppeople.com/873/sb/en-us/job/545034









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