Associate Director of Administration/CSRI (UEC)

California State University, San Bernardino

Job no: 546286
Work type: Auxiliary
Location: Southern California|San Bernardino - San Bernardino Campus
Categories: Bargaining Unit|Excluded,Job Search Category/Discipline|Administrative,Appointment Type|At-Will,Appointment Type|Temporary,Time Basis|Full Time,Workplace Type (Exclude Inst Fac)|On-site (work in-person at business location)

The Associate Director of Administration is a key leadership role responsible for managing and overseeing the organization's administrative infrastructure, including IT systems, building management, fiscal operations and serving as the Human Resources (HR) liaison. This position works closely with the Director of Administration to ensure efficient budgeting, compliance, and financial reporting, while also maintaining safe and functional facilities. The Associate Director of Administration leads efforts to streamline administrative processes, enforce compliance with organizational and regulatory requirements, and support the operational needs of CSRI's programs and staff. This role plays a critical part in optimizing resources and ensuring the organization's administrative functions align with its mission and strategic goals.

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ('UEC') supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Exempt, Full Time, Benefitted position through 6/30/2025 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $7,875.00-$9,625.00 per month.

Location: CSRI San Bernardino.

Work Schedule

40 hours per week. Generally, Monday through Friday, 8:45 am to 5:15 pm. Must be able to work flexible hours, including evenings and weekends, as needed.

First Review Deadline

This position will remain open until filled.

Typical Activities

Under minimal supervision of the Director of Administration, the Associate Director of Administration will work independently to:
Fiscal Operations

• Assist the Director of Administration in budgeting, forecasting, and financial reporting.
• Monitor expenditures and ensure alignment with grant requirements and budgetary constraints.
• Coordinate with fiscal staff to streamline accounting processes, payroll, and accounts management.
• Conduct regular audits to ensure financial accuracy and compliance with organizational policies.

Information Technology Management

• Oversee the development, implementation, and maintenance of IT systems and infrastructure.
• Collaborate with IT staff and vendors to ensure system security, data protection, and smooth operations.
• Evaluate technology needs and recommend upgrades or new systems to enhance efficiency.
• Manage IT budgets, contracts, and vendor relationships.

Building and Facility Management

• Supervise building operations, ensuring facilities are safe, well-maintained, and compliant with local regulations.
• Develop and implement building maintenance schedules and emergency response protocols.
• Manage vendor contracts related to building services, including maintenance, security, and utilities.
• Oversee office space allocation and planning to support organizational growth.

Leadership and Team Collaboration

• Supervise administrative staff and provide leadership to ensure high performance and accountability.
• Work closely with department heads to align administrative functions with programmatic needs.
• Serve as a liaison between administrative functions and executive leadership.
• Serve as liaison between CSRI, UEC, DRP and CDCR.
• Provide regular updates and reports on administrative operations to senior leadership.

Compliance and Risk Management

• Ensure compliance with all IT, facility, and financial regulations, including state, federal, and grant requirements.
• Lead and coordinate CSRI's efforts to maintain HIPAA compliance
• Contract compliance between UEC, DRP, and CDCR
• Develop and enforce policies and procedures related to administrative operations.
• Identify and mitigate risks associated with IT systems, building operations, and fiscal management.

Human Resources Liaison

• Support HR functions, including recruitment, onboarding, training, and employee relations.
• Serve as a resource for staff inquiries regarding HR policies, procedures, and benefits.
• Collaborate with HR to implement and enforce organizational policies and ensure compliance with labor laws.

Travel required; travel to organizational facilities and vendors.

Minimum Qualifications

• Education & Experience:
  • Master of Arts degree (or its equivalent) and five years of experience in administrative management, including facilities and fiscal operations. (Additional experience may be substituted for the educational requirement on a year-for-year basis.) OR
  • Bachelor of Arts degree (or its equivalent) and seven years of experience in administrative management, including facilities and fiscal operations. (Additional experience may be substituted for the educational requirement on a year-for-year basis.) OR
  • High school diploma (or its equivalent) and fifteen years of experience in administrative management, including facilities and fiscal operations. This experience must include:
  • Ten years of experience in fiscal management
  • Five years of experience supervising staff
  • Five years of administrative responsibility in the field of service to criminal justice populations.
• Other:
  • Strong leadership and organizational skills.
  • Knowledge of laws, ordinances, rules, regulations, and procedures governing Human resources Department and personnel activities of operating departments.
  • Knowledge of IT systems, cybersecurity, and facility management best practices.
  • Financial acumen, including budgeting, forecasting, and compliance.
  • Excellent communication and problem-solving skills.
  • Proficiency in Microsoft Office Suite and financial management software.

Preferred Qualifications

• Experience managing sizable government contracts.
• Experience with the fiscal software used by the CSU system.

Benefits Include:

• Medical, Dental, Vision, Flex Cash option
• CalPERS Retirement and CalPers 457
• Group Term Life/ Accidental Death & Dismemberment (AD&D)
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.



Applications close:

To apply, please visit: http://careers.pageuppeople.com/873/sb/en-us/job/546286









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