Position Purpose: The Human Resources Coordinator supports learning by coordinating day-to-day administrative Human Resources functions, including responsibilities of receptionist, student employment, Colleague updates, employment, training, tuition assistance, on-boarding, adjunct faculty, and overload contract processing.

Core Competencies:

1. Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
2. Upholds the Mission Statement: Aurora University an inclusive community dedicated to the transformative power of learning.
3. Handle confidential information with tact and discretion.
4. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

Essential Job Functions:

1. Initial point of contact for daily Human Resources matters. Handles questions, requests, and inquires made by employees and visitors in person, via telephone, and via email utilizing general understanding of HR legal compliance, along with university policies and procedures, referring to other HR team members, as needed.
2. Processes all employee life-cycle changes in Colleague, including new hires, terminations, promotions/transfers, status changes, contracts, name changes, etc.
3. Collects and enters all new hire paperwork and contracts for payroll.
4. Responsible for maintaining accurate, up to date and complete personnel files for employees, student workers, volunteers, and contractors.
5. Provides support to other HR functions as needed, such as recruitment or benefits.
6. Processes background checks for new employees, volunteers, contractors, and student workers, as necessary.
7. Initiates new staff/faculty set-up and participates in new hire orientation to assist with paperwork and review of ITS systems.
8. Coordinates and manages enrollment and completion of HR online training programs for employees, student workers, contractors, and volunteers.
9. Orders and maintains office supplies and forms. Sorts, opens, and date stamps department mail.
10. Develops in-house procedure documentation, in coordination with other HR team members.
11. Processes forms for Tuition Assistance Program.
12. Coordinates student employment forms and new hire paperwork for all on-campus employment.
13. Assists HR team members with projects and/or implementation of new programs, when needed.

Essential Job Requirements:

Education:

• Associates degree (or commensurate relevant work experience).

Experience:

• 1 year of HR related work experience required.
• Experience in higher education or not for profit setting strongly preferred.

Skills:

• Understanding of Human Resources functions and processes.
• Excellent communication and customer service skills.
• Ability to interact with a diverse group of faculty, staff, students, and parents and develop strong working relations with colleagues, staff, and administrators.
• Excellent interpersonal and problem solving skills.
• Excellent organization skills, strong detail orientation, and ability to manage multiple tasks, while maintaining accurate information and productivity.
• Professionalism, maturity, and discretion are critical in order to handle confidential nature of function.
• Ability to learn, apply new information quickly, and appropriately handle sensitive and confidential information.
• Knowledge of Colleague desired.
• Strong proficiency with Microsoft Office applications. Able to learn/utilize other software applications as needed.

Physical Requirements:

• Ability to spend long periods of time at a computer work station.
• Ability to move about campus and travel to other locations.
• Minor lifting requirements, such as files or copy paper boxes, as needed.
• Ability to use general office equipment.
• Ability to interact in person, via electronic media, and on the telephone.

Aurora University is an Equal Opportunity Employer and is committed to becoming a model university of the 21st century. Toward this effort we are determined to have a faculty, staff, and student body reflecting the cultural demographics of the greater Chicago area.

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About Aurora University

Aurora University (AU) is committed to the transformative power of learning by creating a student-centered environment and an equity of experience and opportunity, to ensure that students, faculty, and staff of all backgrounds feel welcome and included. Our culture of collaboration, generosity, and belonging make it a special place for students, faculty, and staff. AU is grounded in the transformative opportunity it provides to a diverse student body. As a private university with a public mission and a commitment to making a difference in peoples’ lives, AU has a long history of resilience and of providing access to an education that values innovation, focuses on continuous improvement, and has a positive impact on the communities we serve. We are proud of our service to and economic impact on the state of Illinois, where over 80% of our students stay to live and work, where 90% of our students come from, and where we foster strong community partnerships to develop the workforce in areas such as nursing, education, business, technology, and social work. We are looking for passionate and purposeful individuals who represent the full diversity of Aurora and who demonstrate a se...nsitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, identity, and ethnic backgrounds present in our community. When you join the team at AU, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, staff, students, and community partners.

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