Job Description:

• Demonstrates and applies a thorough understanding of the Universityâ™s policies, procedures, and best practices to effectively support faculty and academic search processes
• Partners with Academic Affairs team to draft and evaluate search plans and communicates updates to departments.
• Acts as a key representative of the Divison for the implementation of the search and screening process for academics, including supporting faculty committees and administrators and , ensuring timely completion of search steps and compliance with University and Divisional policies.
• Manages the academic posting and candidate evaluation processes for faculty and other academic searches within Interfolio, the Universityâ™s academic recruitment tool.
• Collaborates with search committees and department staff to document all outreach efforts. Occasionally places job advertisements on external posting sites.
• Assists departments with compilation of materials for appointment cases for new faculty and academic hiring, as needed.
• Manages positions and hiring process for all faculty and other academic appointees in Workday, the Universityâ™s HR management tool.
• Communicates onboarding steps to faculty, academic, postdoctoral, and visiting hires, tailors messages according to status, monitors onboarding progress, and provides attentive service throughout the process.
• Responsible for the timely and accurate approval and entry of payroll actions in Workday for all academic employees, including salary and period activity payment plans, one-time payments, and adjustments.
• Manages Workday merit process and entries for faculty and other academics.
• Manages faculty and academic lifecycle events in Workday, such as promotion, leaves, and termination.
• Works with the Office of International Affairs on visa processes and related work authorization issues for academic appointees.
• Maintains data related to faculty, academic, postdoctoral, and visiting appointees.
• Works with the Academic Affairs team to organize meetings, trainings, workshops and other special events.
• Performs occasional ad hoc research in academic appointee records to support analyses and reports.
• Serves as a resource for program information. Works to resolves problems or questions referred by program staff, University administrators, or other contingencies under direction.
• Provides occasional back-up support for other members of the Academic Affairs team or HR team.
• Assists with managing the day-to-day operations of faculty affair programs with a moderate level of guidance.
• Serves as a resource for program information. Resolves problems or questions referred by program staff, University administrators, or other contingencies.
• Gathers and analyzes data for possible solutions for faculty-related issues. Writes reports and expands knowledge and experience in areas.
• May process job postings for faculty and other academic appointments.
• Performs other related work as needed.

Preferred Qualifications

Experience:

• HR generalist background with a focus on personnel recruitment and payroll support.
• Working in higher education administration, preferably in faculty affairs.
• Providing direct client services, preferably in support in use of business systems.

Technical Skills or Knowledge:

• Proficiency in standard productivity tools, such as Microsoft Office and Interfolio.
• Proficient using HR Management systems, such as Workday and HRIS.

Preferred Competencies

• Demonstrated ability to handle highly confidential and sensitive materials and situations.
• Work effectively and meet tight deadlines with moderate supervision, in a fast-paced environment with shifting priorities.
• Work in a complex organizational structure.
• Work with and perform quality control for online records, databases, and workflow management tools.
• Excellent attention to detail and accuracy.
• Excellent skills in organization, multi-tasking, and time-managment.
• Excellent inter-personal skills; work collaboratively and patiently with a wide range of people, cultures, and departments.
• Excellent communication skills.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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About University of Chicago (UC)

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