Assistant to Associate Librarian, Non-Tenure Track, Accessioning and/or Processing Archivist
Texas Collection

Location: Waco, Texas
Open Date: Mar 10, 2025
Deadline: May 31, 2025 at 11:59 PM Eastern Time

Description:
General Description:

The Special Collections Libraries at Baylor University are seeking two Librarians who have experience as technical services archivists to ensure the timely discoverability of Baylor's archival materials. These archivists, Accessioning Archivist and Lead Processing Archivist, will be student-focused, and people centered, fostering a strategic, collaborative, and productive work environment that ensures accessibility to rare and unique materials, making them available for research as quickly as possible. With a people-first mindset, the primary duties and responsibilities will focus on collections processing and ensuring their effective stewardship.

This is a full-time, 12-month, on-site, academic-professional position with benefits and faculty status.

About Baylor University:

Located in Waco, Texas, Baylor University is the oldest continually operating university in Texas. With a population of 21,000 students, Baylor is one of the top universities in the nation, having just been named an R1 institution by the Carnegie Classification in 2022. Baylor is also on the honor roll of the 'Great Colleges to Work For' from The Chronicle of Higher Education; Baylor offers competitive salaries and benefits in one of the fastest-growing parts of the state. Our strategic plan, Baylor in Deeds, guides the University as well as Baylor's mission of educating men and women for worldwide leadership and service by integrating academic excellence and Christian commitment within a caring community.

Waco, Texas is located conveniently along the I-35 corridor in the heart of central Texas. The Waco metropolitan area is home to approximately 280,000 residents. Combining smaller city living with opportunities of large cities nearby (only 1.5 hours from Austin and Dallas-Ft Worth), Waco offers beautiful scenery, a diverse population, and lower cost of living than the national average. More information about the Waco area can be found here: www.waco-texas.com/About-Waco

Specific Duties and Responsibilities:

• Collaborates with the University Archivist and Special Collections & Manuscript Archivist to establish baseline administrative, physical, and intellectual control over new and existing acquisitions, adhering to best practices. This includes inventorying recently acquired archival materials and backlogged items, as well as creating accession records within ArchivesSpace, following industry-standard accessioning and processing guidelines.
• Processes collections, including accessioning, surveying, arranging and describing new and backlogged manuscript and archival materials in all formats. Uses applicable professional standards and best practices. Develops and maintains associated workflows.
• Provides documentation, training, and guidance to employees processing collections.
• Identifies and implements rehousing and preservation treatments as needed. Rehouses collection items into archival-safe storage, labels collections, assigns permanent location identifiers, to ensure proper management and accessibility.
• Produces finding aids in ArchivesSpace and collaborates on MARC catalog records, utilizing knowledge of standards including DACS, EAD, MARC, and appropriate thesauri & authority lists for archival description.
• Revises, edits, corrects, and migrates legacy finding aids to ArchivesSpace.
• Facilitates and maintains email archiving processes and platforms.
• Maintains the institutional web archiving program - Archive-It.
• Liaises with the University and Digital Archivist on the transfer and preservation of born-digital files.
• Supports fundamental on-site operations and managing physical spaces.
• Trains and supervises student assistants and interns.
• Provides exhibition and collection digitization support.
• Stays current with archival literature and participates in relevant conversations.
• Pursues professional development opportunities through local and national conferences, meetings, and workshops and involvement in professional organizations.
• Engages in library-wide initiatives through committees and task forces
• Meets University and Library expectations for service and scholarship, including participation in the academic library community through research, presentations, and writing on topics related to areas of responsibility.
• Assists with collaborative reference and reading room supervision across libraries as needed or assigned.
• Performs other duties as assigned by the Director of the Texas Collection & University Archives.

Qualifications:
Qualifications

• An ALA-accredited master's degree in library and information science with an emphasis or coursework in archival management, or an advanced degree with an emphasis in archives or an equivalent field.
• At least one year of experience in archival processing, finding aid creation, and collection preparation.
• Knowledge or experience in archival theory, methodology and practices, including descriptive systems and principles (DACS, EAD, MARC, appropriate thesauri & authority lists for archival description).
• Experience with archival collection management systems and digital preservation frameworks (e.g. ArchivesSpace and Preservica).
• Knowledge of aggregate platforms EAD-CPF, SNAC, NAFAN, and TARO and the processes that allow for integration to these platforms.
• Ability to communicate and collaboratively work effectively in an academic setting, with demonstrated skills in oral communication, written communication, and interpersonal interaction.
• Strong work ethic, project management skills, and service orientation.
• Ability to manage multiple simultaneous projects and competing priorities.
• Demonstrated flexibility, creativity, and initiative.
• Demonstrated commitment to encouraging belonging and acceptance within the academic community.

Preferred qualifications:

• Certification by the Academy of Certified Archivists (CA).
• Experience managing accessioning projects.
• Proven success in leading and overseeing processing, particularly large-scale projects.
• Demonstrated success in working independently with minimal supervision, measured by the number/volume of projects accurately completed.

Application Instructions:
To apply, visit https://apply.interfolio.com/163981

Please submit the following documents:

• C.V.
• Cover letter
• Transcript (official or unofficial)
• A sample of accessioning records and/or finding aids, compiled into a single document. This document may also include links to accessioning records and/or finding aids.
• A list of references, including name, email, and phone number of professional reference.

All applicants must complete the self-disclosed Religious Affiliation Form in Interfolio. To ensure

full consideration, all materials must be submitted by April 14, 2025. Nothing received after May 31, 2025, can be considered.


Baylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor's commitment to equal opportunity and respect of others does not undermine the validity and effect of the constitutional and statutory protections for its religious liberty, including, without limitation, the religious organization exemption under Title VII of the Civil Rights Act of 1964, the religious exemption to Title IX of the Education Amendments of 1972, and the Free Exercise Clause of the First Amendment to the United States Constitution, among others. Baylor encourages women, minorities, veterans, and individuals with disabilities to apply.

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