Clerical Associate - President - PT

Classification Summary:
This class is the third level in the Administrative Support series. Incumbents perform basic clerical functions such as providing customer service by answering defined questions and providing information and preparing standard correspondence and reports. Responsibilities may include accepting and processing payments; providing departmental or organizational information; processing forms; and performing the duties of lower level administrative support position(s).

The Clerical Associate is distinguished from the Clerical Aide in that the former prepares files/reports with higher complexity, utilizes specific system to enter and track information, and may schedule appointments and meetings.

Minimum Education and/or Training and Experience:
High School Diploma or equivalent (G.E.D.) and 6 months clerical or office experience.

Preferred Education and/or Training and Experience:


Licensing Requirements: None

Classification Duties:
1. Perform a variety of general secretarial, data entry, payment processing, and clerical support, some of which may be of a confidential nature. (A1)
2. Track various department documents and records, prepare routine reports and distribute to appropriate parties. (B2)
3. Assist with new student/employee orientations including entering information to campus and/or department-specific software and preparing welcome letters. (B2)
5. Receive incoming phone calls; welcome visitors, guests, and vendors; direct callers and visitors to appropriate personnel. (A1)
6. Scan large volumes of department documents and electronically label and file as appropriate. (B2)
8. Perform other related duties of a comparable level/type, as assigned.

Position Duties:

1. Assisted with regularly planning and coordinating events for faculty and staff.
2. Support the maintenance and updates of sections of the College's website.

Knowledge:
Customer service principles;
Modern office procedures, methods, and equipment;
Recordkeeping principles;
Keyboarding techniques;
Filing principles and practices

Skills:
Using a computer and related software applications;
Providing customer service;
Filing;
Processing information utilizing established procedures;
Keyboarding;
Using office equipment;
Maintaining records and files;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Wage/Salary: $16.18 per hour
Status: Part time
If Part-time, hours per week: 19.5
If Non-exempt, work days:
Posting Number: S00615P

Special Instructions Summary:
This position is open until filled. Review of candidates will begin on March 17.

To apply, visit https://jeffco.peopleadmin.com/postings/5167

It is the policy of Jefferson College that no person shall, on the basis of age, ancestry, color, creed, disability, genetic information, marital status, national origin, race, religion, sex, gender identity or expression, sexual orientation, or veteran status, be subject to discrimination in employment or in admission to any educational program or activity of the College. In compliance with Federal Rules and Regulations, Jefferson College has adopted a procedure for resolving complaints of discrimination. The procedure is available to any Jefferson College student, employee, or applicant who feels that he or she has been discriminated against in employment, student programs, or student activities.





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