Administrative Assistant II

Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Administrative
Salary: $51,344 - $72,767
Full/Part Time: Full-time(100%)
Organization: College of Humanities Arts & Social Sciences
Department: Tod Goldberg
Application Deadline: Open Until Filled

Position Information:
The University of California, Riverside, Palm Desert Low-Residency MFA offers a path towards publication, production, and fulfilling life in the arts achieved through a multidisciplinary approach. The following role will offer administrative and procurement support for the MFA program along with intermittent projects within the Performing Arts Administrative Unit. This hybrid position will be based out of our UC Riverside Main campus. However, the role will be responsible for general administrative functions including providing in-person support during the two residency events in Palm Desert twice a year. In addition to providing administrative support during the Low-Residency's in-person events, the role will support the purchasing/procurement needs, processing honoraria request, and supplier/vendor registration for the MFA Palm Desert Low-Residency program. This role will serve as the Low Residency program's primary transactor. The role will also serve as a floating support for the Performing Arts Administrative Unit with transacting and supplier registration support.

The full salary range for the Administrative Assistant II is $24.59 - $34.85 per hour. However, the expected pay scale for this position is up to $29.85 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

PLEASE NOTE: This is a temporary position, budgeted for 2 years, with the possibility of extension.


Requirements:
Requirements

Educational Requirements

Education and/or experience equivalent to a bachelors degree in a related field.

Preferred

Experience Requirements

Minimum of 3 - 5 years of administrative experience in an office setting

Required

Experience working in an academic department in a higher education setting

Preferred

Minimum Requirements

Ability to work independently and as part of a team

Ability to multitask and prioritize workload to meet deadlines in a high paced work environment

Skill in accurate record keeping with strict attention to detail.

Skill in communicating effectively and professionally, using tact and diplomacy

Preferred Qualifications

Demonstrated experience with UCR systems

Knowledge of University of California policies and procedures.


Additional Information:
Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:
Job Description Details

General Information
BLANK AST 2 004723 Tod Goldberg Tod Goldberg

Department Custom Scope
The University of California, Riverside, Palm Desert Low-Residency MFA offers a path towards publication, production, and fulfilling life in the arts achieved through a multidisciplinary approach. The following role will offer administrative and procurement support for the MFA program along with intermittent projects within the Performing Arts Administrative Unit. This hybrid position will be based out of our UC Riverside Main campus. However, the role will be responsible for event coordination and general administrative functions including providing in-person support during the two residency events in Palm Desert twice a year. This will include supervising two student workers. In addition to providing administrative support during the Low-Residencys in-person events, the role will support the purchasing/procurement needs, processing honoraria request, and supplier/vendor registration for the MFA Palm Desert Low-Residency program. This role will serve as the Low Residency programs primary transactor. The role will also serve as a floating support for the Performing Arts Administrative Unit with transacting and supplier registration support.

Key Responsibilities:
Key Responsibilities DescriptionPercent Time

Primary procurement and purchasing specialist for the MFA Palm Desert Low-Residency

50%

Transacting All Honoraria Requests for the Low-Residency Program

25%

Supplier/ Vendor Registration and Set-up in Oracle

20%

Other Administrative and transacting back-up support as needed.

5%


To apply, visit https://jobsportal.ucr.edu/jobs/35215157







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