Essential Functions and Responsibilities: Advises and assists current and prospective students regarding interpretation of placement assessment, ascertainment of desired career and academic goals, development of an academic plan, establishment of program requirements related to academic objectives, and course scheduling and registration.

Assists in the resolution of individual academic issues and issues affecting degree progress and attainment of academic and career objectives.

Advises students on academic program changes and academic progress toward a degree; appropriate referral to students for related services.

Assists in the evaluation of transcripts; reviews and discusses evaluated transcripts for applicability of transfer credit to YSU; when appropriate, initiates credit evaluation process.

Interprets university and college policies and procedures, including student withdrawal, probation, suspension, dismissal and reinstatement procedures; stays current on applicable laws, policies and procedures (e.g. FERPA); consults with other advisors regarding interpretation of University policies.

Maintains student files, records and data in accordance with federal, state and university regulations.

Collaborates within the unit and across other colleges and divisions to support academic advising, orientation, recruiting, career service, and retention programs and activities. 

Attends and successfully completes university-provided training and participates in appropriate external professional development activities.

Serves on various campus committees and/or represents the advising unit at various functions.

Assists in graduation audits.

College Specific Responsibilities: Focuses on students enrolled in a WCBA majors. Advises undergraduate students in courses of study and programs relative to fulfilling degree requirements.

Evaluates student records and carries out appropriate procedures and processes related to student advising including registration, schedule changes, evaluation of transfer credits, course repetitions, change of majors, course overrides, late withdrawals, transient student paperwork, and WCBA curriculum worksheets. 

Assists with planning and conducting new student orientation sessions and advising, WCBA and YSU recruitment events, and CCP orientation and advisement.

Works closely with and monitors the progress of students who are not in good standing: academic warning, probation, and reinstated to the WCBA.

Monitors assigned student?s academic progress through CRM Advise and responds to concerns/flags in a timely fashion.

Other Functions and Responsibilities: Assists with training new hires.

Performs other duties as assigned and/or required that are within the level of responsibility for this classification at the discretion of the supervisor.

Equipment Operated: Computer and all other standard office equipment.

Work Schedule: Typically, Monday through Friday, some weekend hours required.

Supervision Exercised: May exercise supervision over student employees. 

Reports to: Director, Undergraduate Student Services

Required Certifications, Training, and/or Licensures: None

Knowledge, Skills, and Abilities: 

Knowledge of: University policies and procedures*; office practices and procedures; department/division goals and objectives*; department/division policies and procedures*; workplace safety practices and procedures*; English grammar and spelling; records management; office management; project management. 

Skill in: advising; written and verbal communication; public relations; Use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*.

Ability to: interact continually and effectively with students, parents, and the public.

(*) Developed after employment.

Minimum Qualifications: At least a bachelor?s degree; and one or more year(s) of experience in academic advising or a related position.

Preferred Qualifications: Master?s degree; basic knowledge of academic policies and procedures; knowledge of advising best practices.

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About Youngstown State University

An Institution of Opportunity: Youngstown State University inspires individuals, enhances futures, and enriches lives. As a student-centered university, Youngstown State University’s mission is to provide innovative lifelong learning opportunities that will inspire individuals, enhance futures and enrich lives. YSU inspires individuals by cultivating a curiosity for life-long learning; enhances the futures of our students by empowering them to discover, disseminate and apply their knowledge; and enriches the region by fostering collaboration and the advancement of civic, scientific, and technological development. YSU’s culture of enrichment flourishes in our intellectually diverse, accessible, and quality education. Youngstown State University is where students thrive in their educational and career pursuits, where scholarship creates innovative solutions, and where community engagement is a cornerstone of collaboration that collectively contribute to the sustainable prosperity of the region and beyond. We—the faculty, staff, administrators, and students of Youngstown State University—hold the following values essential to achieving the mission and realizing the vision. Centr...ality of Students – We put students first, fostering their holistic and lifelong success. Excellence and Innovation – We bring academic excellence and innovation to learning and life for all stakeholders. Integrity and Human Dignity – We root all behaviors, decisions and actions in the achievement of integrity, mutual respect, and collegiality. Collaboration and Public Engagement – We embrace collaboration and create innovative partnerships to foster sustainability and enrich our university, our culture, and region. Please use the following link to learn more about YSU: https://ysu.edu/about-ysu

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