Conference and Events Manager

Job ID:
Location: Main Campus - UCR
Schedule: Varies
Category: Campus Operations and Facilities
Salary: $66,500 - $118,300
Full/Part Time: Full-time(100%)
Organization: Auxiliary Services
Department: Marcus Van Vleet
Application Deadline: Open Until Filled

Position Information:
UC Riverside's Dining Services is recruiting for Conference and Events Manager. The full salary range for the Conference and Events Manager is $66,500 - $118,300 annually. However, the expected pay scale for this position is up to $79,450 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

The Conference and Events Manager for the Hospitality Services department is responsible for the event coordination for special events, meetings, and summer conferences in Housing and Dining facilities. The Conference and Events Manager will communicate directly with both internal and external clients to identify their needs and independently make recommendations, provide proposals, and complete coordination details. Event coordination includes, but is not limited to, the coordination of the following: facility rentals, catering orders, equipment/furniture/decor rentals, floral orders, AV rentals/technicians, diagrams, event flow, parking, lodging for summer conferences, etc. The Conference and Events Manager assist the Sr. Manager of Hospitality Services with budget, rate and, departmental planning and proposals. The Conference and Events Manager is responsible for ensuring the proper delivery of outstanding services to the University community, outside clients, and guests.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

#CB

Requirements:
Requirements

Educational Requirements

Bachelors' degree in related area and/or equivalent experience/training.

Required

Experience Requirements

Minimum 4 - 7 Years of Experience

Required

Experience in Catering/Conferencing/Event Planning in an institute of higher education.

Preferred

License Requirements

Valid Drivers License.

Required

Special Conditions
Special

Must posses or obtain a Valid CA Drivers License in accordane with the California Department of Motor Vehicles.

Required

Hired candidate must successfully pass a background check.

Required

Minimum Requirements

Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.

Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure. Knowledge of University policies and procedures relating to the use of University facilities; event management and presentation.

Skill in effectively meeting budget and time constraints.

Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus; that is, for fundraising events, skills to provide excellent donor stewardship.

Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.

Highly developed judgment, decision-making and problem recognition/avoidance/resolution skills, including skill in determining those issues/problems that need to be brought to management's attention.

Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines.

Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.

Ability to effectively work with invited guests, donors, government officials and university VIPs.

Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings.

Ability to give clear directives and use independent, rational judgment to make optimal decisions.

Knowledge and skill to set and monitor work standards and protocols.

Preferred Qualifications

Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation.

Knowledge of event operations software (EMS).

Demonstrated skill in oral communication for explaining policies and procedures, conducting sales presentations, and site tours.

Working knowledge of catering and conferencing industry, banquets, set-up conceptualization and revenue maximization.


Additional Information:
Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:
Job Description Details

General Information
EVENTS SPEC 3 006292 21 Marcus Van Vleet Alexander Meister

Generic Scope
Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Custom Scope
Uses skills as a seasoned, experienced professional, to provide comprehensive coordination and management oversight of moderately complex and/or medium-size events.

Department Custom Scope
The Conference and Events Manager for the Hospitality Services department is responsible for the event coordination for special events, meetings, and summer conferences in Housing and Dining facilities. The Conference and Events Manager will communicate directly with both internal and external clients to identify their needs and independently make recommendations, provide proposals, and complete coordination details. Event coordination includes, but is not limited to, the coordination of the following: facility rentals, catering orders, equipment/furniture/decor rentals, floral orders, AV rentals/technicians, diagrams, event flow, parking, lodging for summer conferences, etc. The Conference and Events Manager assist the Sr. Manager of Hospitality Services with budget, rate and, departmental planning and proposals. The Conference and Events Manager is responsible for ensuring the proper delivery of outstanding services to the University community, outside clients, and guests.

Key Responsibilities:
Key Responsibilities DescriptionPercent Time

Ensures smooth-running, effective events, including successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity, discretion and political acumen.

• 20%
  
  
• Consults with clients on all details regarding events and event planning.
• 10%
  
  
• Demonstrates good judgment in making decisions and managing events.
• 10%
  
  
• Acts as a client vendor liaison responsible for placing event rental orders such as decor, lighting, entertainments, etc. Acts a campus department vendor liaison responsible for placing work orders such as parking, media, facilities set-ups, grounds requests, etc
• 10%
  
  
• Plans, organizes, and identifies real and potential event locations and vendors.
• 5%
  
  
• Determines and coordinates staffing needs.
• 5%
  
  
• Contributes to and participates in long-range unit event planning.
• 5%
  
  
• Mentors and/or supervises volunteer or student corps; creates incentive and recognition programs for volunteer and/or student corps.
• 5%
  
  
• Aids in the responsibility of the set-up, tear down, execution and managements of catered events including reviewing vendor deliveries, venue set-ups, food staging, kitchen expeditor, food service, etc. indirectly supervises catering staff and serves as Manager on Duty for Catering events.
• 5%
  
  
• Manages and maintains departmental policies and procedures and ensures staff follows guidelines while performing their daily job duties. Responsible for recommending changes to policies and procedures.
• 5%
  
  
  To apply, visit https://jobsportal.ucr.edu/jobs/35374874
  
  
  
  
  
  
  
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