Admissions Support Specialist, Office of Admissions - Penn Dental Medicine

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Admissions Support Specialist, Office of Admissions - Penn Dental Medicine

Job Profile Title
Coordinator, Program

Job Description Summary
Job Description Summary
The ADMISSIONS SUPPORT SPECIALIST with Penn Dental Medicine's Office of Admissions will provide administrative support in tasks and initiatives relevant to the student admissions process, including serving as liaison for phone and email correspondence as well as serving as back-up to the Admissions Manager as needed. This position will also provide support to the Office's Assistant Dean, Director, and Associate Director.

Job Description

Job Responsibilities

PROGRAMS: ADMISSIONS DUTIES - 55%

• Process and maintain admissions application files for all PDM academic programs, this includes maintaining databases and preparing required documents for comprehensive file review in the Slate environment
  • Monitor and review for application completeness and notify applicants of missing documents
  • Monitor and notify department when applications are complete and forward to departments for review
• Scheduling and coordination of admissions tasks for program to include meetings/tour/room scheduling, day of interview activities and catering.
• Monitoring and purchasing marketing material.
• Monitor, verify and record that all accepted students have submitted all required prematriculation documentation such as final official transcripts, ECE evaluations, diplomas, etc.
• Monitor, verify and record that all accepted students have completed all required prematriculation administrative process such as health screening, criminal backgrounds checks, scrub white coat ordering, online knowledge-based compliance courses etc.
• Prepare admissions folders and promotional giveaways
• Coordinate visa application process with the Office of International Student & Scholar Services (ISSS).
• Prepare end of cycle admissions files for University Archives in accordance with PDM admissions policies and University file retention policies

ADMINISTRATIVE DUTIES - 40%

• Provide administrative support for Assoc. Dean and departmental staff
• Answer and triage phone inquiries and monitor all office voice mail accounts
• Manage all department email accounts
• Serve as website administrator for School programs, ensuring data accuracy on a regular basis.
• Monitor and order office supplies as needed
• Support in preparation for for recruitment trips
• Monitor application fees and tuition enrollment deposits for all PDM programs through relevant PDM and University systems (including, but not limited to Slate, BenFinancials, etc.).
  • Provide reports to PDM Fiscal Services
• Serve as primary consult/liaison with PDMs Clinic Affairs for criminal background checks for all incoming students and residents ensuring compliance.
• Maintain database of prospective applicants from regional and nation-wide recruitment fairs for reporting in Slate environment.
• Manage in-person inquires
• Provide tours of PDM as needed
• Meeting scheduling and room reservations
• Provide event planning support
• Take meeting minutes

OTHER DUTIES AS ASSIGNED - 5%

Qualifications

• Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Dental Medicine

Pay Range
$24.13 - $25.00 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and

the pay range assigned to the job profile.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Penn-Dental-at-Schattner-Center/Admissions-Support-Specialist--Office-of-Admissions---Penn-Dental-Medicine_JR00101676









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