Job Summary

The Program Assistant provides essential administrative and logistical support to the Human Rights Program (HRP) ensuring the smooth operation of the program's day-to-day activities and contributing to its overall success. The role involves a variety of tasks related to office management, event logistics, communication, and record-keeping, under the guidance of the Associate Director.

Position Description

As a Program Assistant you will:

• Provide a range of administrative clerical support to the HRP, including, drafting, editing or responding to communications, photocopying, ordering supplies and audiovisual equipment or services, filing, greeting visitors, coordinating travel and reservations, and calendaring.
• Assist in financial transactions by processing payments and reimbursements and maintaining records.
• Support the logistical components of events, both in-person and virtual, including conferences, speaking events and other periodic events. This may include tasks like booking and preparing meeting rooms, setting up AV equipment, and assisting with registration.
• Supports HRPs? events and public engagement activities including by drafting and formatting content, uploading materials, and monitoring social media accounts.
• Support the HRP?s fellowship applications, onboarding, and reporting process including by gathering application materials, scheduling interviews, and maintaining files.
• Engage in other ad hoc projects and assignments as directed by HRP Associate Director.

Basic Qualifications

3 or more years of related experience. Education beyond high school may count toward experience.

Additional Qualifications and Skills

We are looking for people who have:

• Experience in office administration, customer service or related field, as a bonus.
• Excellent organizational skills and the ability to handle multiple complex tasks simultaneously.
• Strong attention to detail.
• Effective verbal and written communication skills.
• Ability to gather data, compile information, and compose or edit correspondence and other written materials.
• Effective interpersonal skills and the ability to interact and work effectively with fellows, faculty, students, and members of the community at large.
• Service orientation.
• Familiarity with Microsoft Office applications, Adobe Acrobat, and databases, as well as with Web-based programs is a plus.
• Experience working with faculty or in university administration is a plus.

Additional Information

This is a one year term appointment with potential for renewal subject to funding and departmental need.

We regret that Harvard Law School is unable to provide visa sponsorship for staff positions.

All offers are made by HLS Human Resources.

Benefits

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

About Harvard University Law School

Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.

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