1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems.  Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.   2. Oversees, instructs, and coordinates activities of support staff.  Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements.   3. Provides editorial support for a journal/publication.  Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.   4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences.  Assembles and arranges for necessary items.  Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.   5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance.  Screens and responds to mail.   6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures.  Composes substantive correspondence and written material.   7. Coordinates travel arrangements.  Schedules and coordinates meetings and appointments.  Orders and maintains inventory of supplies.  Takes minutes or dictation.  Performs additional functions incidental to office activities.

Required Skill/ability 1:  Willingness to accept work assignments in any Yale department on any section of campus (Central, Medical School or West Campus). Flexibility to adapt to new environments and assignments on a regular basis and work on-site full-time as required.

Required Skill/ability 2:  Demonstrated strong administrative, organizational, and customer service skills. Highly developed interpersonal skills as well as strong written and verbal communication skills, including spelling, grammar, and punctuation. Demonstrated strong attention to detail and accuracy.

Required Skill/ability 3:  Demonstrated intermediate computer proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.

Required Skill/ability 4:  Demonstrated ability to manage a broad variety of tasks and shifting priorities in a changing environment, exercise independent judgment, and demonstrate initiative. Proven ability to work independently with limited supervision and collaborate as part of a team.

Required Skill/ability 5:  Demonstrated excellent attendance and punctuality, to be affirmed by references.

Work Week:  Standard (M-F equal number of hours per day)

Posting Position Title:  Senior Administrative Assistant

University Job Title:  Sr Admin Asst Yale Temp Staff Serv YTSS

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

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