Scheduled Hours

37.5

Position Summary

Grant Specialist II â“ Accounts Receivables (AR) plays a vital role in the sponsored project life cycle, overseeing all aspects of accounts receivable related to sponsor funded projects within the organization.

Job Description

• Oversee and manage grant receivables by tracking outstanding balances, conducting aging analysis, and coordinating collection efforts while maintaining accurate and organized invoice records. Collaborate with Grant Specialists to resolve billing discrepancies, payment delays, and other receivables-related issues.
• Work closely with departmental staff and faculty to investigate and address collection concerns.
• Communicate directly with sponsors to facilitate timely payments and resolve outstanding receivables.
• Conduct in-depth analysis of grant receivables to identify concerning trends, such as aging balances, delayed payments, and recurring discrepancies. Escalate high-risk accounts, investigate underlying issues, and collaborate with internal teams and sponsors to develop resolution strategies.
• Monitor inbox submissions for revisions and bounceback notices. Process revised invoice requests required by the sponsor or submitted by departments. 
• Send past due notices to sponsors for outstanding accounts receivables. Research and update sponsor contact information as requires for invoice requests.
• Work exception (audit) reports for invoicing business processes.
• Closeout accounting records for sponsored awards and other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelorâ™s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Sponsored Research administration in a large university environment experience.
• Uniform Guidance and regulatory requirements for grant accounting experience.
• Ability to interact professionally with staff of federal government, sponsoring organizations and with faculty and administrative staff at the university.
• Ability to read and understand grant terms as they relate to reporting and transactional approval requirements.
• Ability to research multiple years of financial activity in sponsored agreements.
• Advanced degree may substitute for experience.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Accounting, Analytical Thinking, Critical Thinking, Customer Service, Detail-Oriented, Grants Accounting, High Volume Processing, Identity Guidelines, Microsoft Office, Oral Communications, Reading Comprehension, Written Communication

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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