Johns Hopkins University?s Human Resources leadership team guides the design, development, and implementation of the HR practices, policies, and programs that help make JHU a world-class institution. We strive to recognize the vital role of staff in the institution and offer robust pathways to professional and personal advancement to support JHU as a national employer of choice.

We are seeking a Sr. Administrative Coordinator (SAC) to provide administrative support to the senior staff of the central Human Resources function. The SAC is an organized and proactive individual who has an excellent track record of working in a team environment to accomplish departmental and project goals. Responsibilities for the SAC position include scheduling and managing complex calendars, scheduling meetings, preparing principals for a variety of key meetings, and serving as a liaison between them and other university officials. The SAC has oversight for administrative and confidential aspects of the office and must demonstrate a positive attitude, careful judgment, tact, a high level of discretion, and the ability to work independently. The successful candidate will be able to collaborate, communicate effectively, prioritize multiple tasks, take a proactive approach to work assignments, and take initiative.

Specific Duties & Responsibilities

Administrative Support (75%)

• Accurately maintain complex calendars, coordinate meetings, schedule appointments, resolve scheduling conflicts and prioritize requests. This includes, but is not limited to
• Coordinating complex meetings, including scheduling, invitations, confirmations, reminders, meeting logistics (including A/V, Zoom, Teams, catering meeting location, conference line availability, etc.).
• Provide outstanding customer service to develop and manage relationships with internal HR and external business partners.
• Represent the department through effective collaboration with university leadership on behalf of their principals.
• Work closely with others to compile, prepare, distribute reports, minutes, and meeting materials and maintain a high level of acuity in the follow-up to important action items.
• Ensure that principals are fully and daily prepared for meetings and presentations including confirming meeting details and compiling and preparing briefing/meeting materials.
• Proofread, edit and review sensitive and/or confidential documents as directed Ensure that their principals are fully and daily prepared for meetings and presentations including confirming meeting details, and compiling and preparing briefing/meeting materials.
• Serve as backup in an administrative team supporting a wide variety of principals in HR.
• Regularly interact with all levels of executive and support staff internally.
• Contact executives throughout the enterprise needed in transmitting or obtaining information.
• Establish and maintain an organized filing system to ensure the expeditious retrieval of information.
• Record and distribute messages in an accurate and timely manner.
• Accurately make travel arrangements and develop itineraries for in state and out-of-state travel (meeting registration, transportation, accommodation).
• Prepare expense reimbursements, organize receipts, inputting into Concur and track through the approval process.
• Maintain filing system for all office expenses (travel and general invoices).

Project and Direct Support of Principals (25%)

• Provide support for day-to-day suite responsibilities, including supply management and ordering when necessary.
• Work as a team player to ensure effective office management.
• Provide support for HR projects, as needed.
• Contribute to a team planning events.
• Perform other duties as assigned.

• High School Diploma or graduation equivalent.
• Five years progressively responsible administrative experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Experience in a Human Resources environment a plus.

Special Knowledge, Skills, or Abilities

• Ability to manage multiple tasks with competing priorities in a fast-paced environment with multiple interruptions.
• Strong communication skills, including, verbal, written and interpersonal skills.
• Strong organizational skills Must be detail oriented and good with follow-through.
• Ability to work independently and in a team; to take initiative and be flexible.
• Proficiency with Outlook, Word and Excel a must.

Classified Title: Sr. Administrative Coordinator 
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F/8:30-5:00 
FLSA Status: Non-Exempt 
Location: Eastern High Campus 
Department name: ???????Total Rewards  
Personnel area: University Administration 

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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