Job Description Summary

The Sponsored Programs Analyst is responsible for the preparation of proposals and negotiation of contracts and agreements with companies, non-profit organizations, governmental agencies, and universities and provides support to departments, faculty, and staff for proposal, award, and agreement processing.

Essential Duties & Responsibilities (other duties may be assigned)

1. Negotiate contracts and agreements that provide funding and other forms of support for University research, education, service, and outreach activities.
2. Independently negotiate disputed contractual terms and conditions to reach mutually acceptable conclusions.
3. Identify risks and liabilities and minimize the impact on the University when negotiating contracts, ensuring that the terms and conditions comply with University policies, federal and state laws, and sponsor guidelines.
4. Serve as liaison between departments and other entities including companies, governmental agencies, non-profit entities, and universities.
5. Ensure University compliance with conflicts of interest, export control, and IRB/IACUC policies relating to proposal and award processing.
6. Counsel, advise, and assist faculty and staff with proposal and budget development for externally funded projects.
7. Review proposals and budgets for submission, assuring compliance with University policies, federal, state and sponsor guidelines.
8. Contribute to the development, review, and implementation of new policies and procedures and agreement standards.
9. Participate in special projects and other assigned duties to further department goals.
10. Commit to learning about continuous improvement strategies and applying them to everyday work.
11. Actively engage in University continuous improvement initiatives.
12. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
13. Apply safety-related knowledge, skills, and practices to everyday work.

Required Education, Certifications, Licensures (minimum requirements)

• Bachelor’s degree or equivalent combination of education and experience from which comparable knowledge and abilities have been acquired

Required Experience (minimum requirements)

• 3 years of experience processing proposals and awards with governmental agencies, non-profit organizations and/or companies
• Experience composing and/or negotiating contract and agreement terms and conditions
• Knowledge of federal and state guidelines for grant and contract administration
• Experience using personal computers and basic software packages including word processing, spreadsheet, and database software

Desirable Education and/or Experience

• Experience processing proposals and awards with the US Department of Defense, US Department of Energy, and state agencies
• Experience processing proposals and awards using Cayuse research administration software

Required Knowledge, Skills, and/or Abilities (minimum requirements)

• Excellent interpersonal, customer service, and oral/written communication skills
• Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines
• Demonstrated ability to work with accuracy, precision, and attention to detail
• Demonstrated ability to work in a high volume and deadline-oriented work environment
• Demonstrated ability to work independently and take the initiative to solve problems
• Demonstrated ability to work effectively as part of a team
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
• Demonstrated commitment to contribute to a safe work environment.

Desirable Knowledge, Skills, and/or Abilities

Work Environment and/or Physical Demands

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

• Employee Safety Overview

• Anti-Harassment, Discrimination, Retaliation Training

• Annual Data Security Training 

• Annual Title IX Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. Visa sponsorship is unavailable at this time. This is not an E-Verified Position.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities

1.00

FLSA Status

Exempt

Appointment Term

Shift

Pay Rate/Salary

Negotiable, No less than $48,000

Title of Position Supervisor

Senior Sponsored Programs Analyst

Posting Type

Dependent on Funding

Special Instructions to Applicants (if applicable)

Additional Information

• This position may be located near Houghton, Ann Arbor, or Traverse City, and remote work is possible.