Wellesley, Massachusetts
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Posted: 20-Feb-25
Location: Wellesley, Massachusetts
Type: Full-time
Salary: $30 - $34 an hour
Categories:
Employment Type:
Organization Type:
Preferred Education:
The Donor Relations and Development Operations Project Coordinator provides administrative and project support to the fundraisers, donor relations, and operations staff in the development office. The incumbent will assist these staff with activities that motivate our donors and prospects toward supporting Wellesley's priorities through engagement, cultivation, solicitation and stewardship. In addition, this position will provide project management oversight for development operations and information strategy and administrative support for the AVP of Information Strategy and Operations.
Primary Position Responsibilities:
Supports Stewardship and Events
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Assists in the planning, tracking, and execution of a full range of donor and prospect cultivation, engagement, stewardship, and thank-you events.
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Creates event checklists, event materials, project timelines, and draft event briefings.
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Completes donor event participation tracking in the Development database (Salesforce Affinaquest).
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Produces reports summarizing event participation and other event reporting as required.
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Completes expense reports and ensures that appropriate reimbursements are made; reconciles expense statements.
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Prepare travel packets, including itineraries, briefings, and other supporting materials
Supports Development Operations
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Conducts project management, including periodic updates, to ensure on-time delivery utilizes products such as Asana and the Google suite.
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Provides administrative support to AVP, Information Strategy and Operations.
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Assists with internal communications among colleagues and assists other team members collegially.
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Manages files and data, both physical and digital.
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Produces reports as needed to help solicit and track donor activities and giving.
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Completes prospect coding, tracking of all donor activity including visits, important internal meetings, phone conversations, correspondence, and more in the Development database (Salesforce Affinaquest).
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Coordinates all necessary material for donor and prospect meetings and visits, including detailed itineraries, agendas, research, briefings, giveaways, and relevant supporting documents.
Other
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Assists other Development Office administrative assistants as needed in a collegial and team-oriented fashion.
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Completes other projects and duties as assigned.
Skills and Abilities:
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Project management experience is preferred but not required.
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Excellent oral and written communication skills.
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Excellent organizational skills and keen attention to detail.
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Excellent interpersonal skills, including poise, professionalism, and discretion with confidential information.
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Strong computer and office software skills. Affinity for customer relations management (CRM) databases and data-entry.
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Ability to handle numerous and concurrent tasks with varied and specific deadlines.
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Flexibility and a good sense of humor.
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The ability to collaborate, as well as to work independently and proactively in a fast-paced environment is essential.
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Commitment to the mission and goals of Wellesley College
Company Description
Wellesley’s mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community—faculty, students, staff, and alumnae.
Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.
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Competitive Compensation: Experience competitive wages ensuring your dedication is recognized and rewarded.
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Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.
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Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.
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Paid Time Off: Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.
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Retirement Savings: Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees
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Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, and access to cultural and leisure activities throughout metro-Boston.
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Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.
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Tuition and Education Benefits: Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.
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Campus Privileges: Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.
Apply today and take your first step toward a rewarding career with Wellesley College – where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!
Basic Qualifications:
Education Required:
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Bachelor’s degree preferred
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High school diploma required.
Experience Required:
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4-6 years of progressive administrative office experience
