Scheduled Hours

40

Position Summary

Position provides leadership, supervision, and coordination of patient care staff and patient treatment; the manager applies both clinical and operational management skills to meet the established quality, patient satisfaction, and financial/operational goals of the unit/department.

Job Description

• Assists the Chief Administrative Officer in the direction of the fiscal operations of the department.
• Assists the Chief Administrative Officer in financial negotiations and on-going relations with the BJC Hospitals and WashU School of Medicine.
• Assists Director, Chief Administrative Officer and Manager of Clinical Support Services with projects and prepares ad hoc reports as needed.
• Provides executive-level summary of fiscal activities and financial forecasts for the department and each of its divisions.
• Manages Human Resources issues, e.g. selection/discharge, interviews, development, employee relations, performance issues/evaluations, etc.
• Manages the preparation and analysis of the income and expense activities of the department and its divisions. Reports on the financial activities and the available funds for the department at the clinical section, research lab, division, and department levels.
• Oversees reconciliation of the departmentâ™s internal financial reports to Medical School reports and systems.
• Tracks and reports on the activities of the departmentâ™s endowment and specific purpose funds.
• Manages the maintenance of records related to the faculty book and travel funds, investigator start-up funds, and discretionary funds.
• Manages preparing, submitting, and consolidating the strategic plan, financial reports, budgets, and four-year plans for the department and its divisions. Serve as liaison to the Joint Office of Strategic Planning and the Medical Schoolâ™s finance, budget and planning offices.
• Coordinates the development of budgets and faculty compensation plans for the clinical divisions.
• Directly supervises the departmentâ™s financial services team, including the secretary, accounts payable clerk, financial analyst, and senior financial analyst.
• Develops and recommends policies and procedures regarding the departmentâ™s fiscal operations.
• Develops, implements, and monitors appropriate internal controls to safeguard the departmentâ™s assets.
• Controls authorizations to Workday system, including payroll, grants, and financial access.
• Monitors compliance with departmental and external policies, regulations, and guidelines for the departmentâ™s fiscal operations.
• Responsible for tracking and reporting expenses related to the management and support services provided to BJC Hospitals. Monitors receipts from Hospitals related to department services and the lease of departmental space.
• Determines and evaluates the accuracy of the Medical School revenue and expense allocations to the department.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at desk or table

• Repetitive wrist, hand or finger movement (PC Typing)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications:

No specific certification is required for this position.

Work Experience:

Accounting/Budgeting (7 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

M.B.A. - Master of Business Administration

Certifications:

Certified Public Accountant (CPA) - American Institute of Certified Public Accountants , Certified Public Accountant (CPA) - Illinois Department of Financial and Professional Regulation, Certified Public Accountant (CPA) - Missouri Division of Professional Registration

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Academic Administration, Computer Applications, Confidentiality, Deadline Management, Detail-Oriented, Health Care, Interpersonal Communication, Oral Communications, Planning Ability, Strategic Planning, Stress Management, Workload Prioritization, Written Communication

Grade

G14

Salary Range

$75,200.00 - $128,800.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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