1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems.  Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.   2. Oversees, instructs, and coordinates activities of support staff.  Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements.   3. Provides editorial support for a journal/publication.  Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.   4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences.  Assembles and arranges for necessary items.  Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.   5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance.  Screens and responds to mail.   6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures.  Composes substantive correspondence and written material.   7. Coordinates travel arrangements.  Schedules and coordinates meetings and appointments.  Orders and maintains inventory of supplies.  Takes minutes or dictation.  Performs additional functions incidental to office activities.

Required Skill/ability 1:  Intermediate to advanced computer skills including Windows and Microsoft products: Word, Excel, Outlook, Outlook Calendar, and PowerPoint or equivalent. Demonstrated ability to perform library and Internet research.

Required Skill/ability 2:  Excellent proofreading, editing, and writing skills for drafting material. Cover letters are strongly encouraged. Writing sample required at interview. Ability to communicate orally and in writing in a clear, pleasant, grammatically correct, and professional manner. Ability to represent school professionally at events. 

Required Skill/ability 3:  Superb organizational skills. Ability to organize an extremely large amount of information and variety of subject material. Ability to function effectively as part of a team.

Required Skill/ability 4:  Excellent attention to detail and accuracy with a demonstrated ability to concentrate and perform with constant and varied interruptions. Ability to prioritize to meet deadlines and follow schedules, multi-task effectively with a strong attention to accuracy, detail, and thoroughness.

Required Skill/ability 5:  Proven excellent attendance record. Ability to properly use independent judgment. Ability to effectively prioritize and accomplish work as directed by others, and to regularly solve problems, take initiative and anticipate actions needed. Work with conflicting demands and deadlines.

Preferred Education:  Working knowledge of Yale policies and procedures and experience with event support. Experience with electronic learning management system. Bachelor degree. Demonstrated administrative support experience. Web maintenance skills.

Work Week:  Standard (M-F equal number of hours per day)

Posting Position Title:  Senior Administrative Assistant

University Job Title:  Senior Administrative Assistant, ICF

Preferred Education, Experience and Skills:  Working knowledge of Yale policies and procedures and experience with event support. Experience with electronic learning management system. Bachelor degree. Demonstrated administrative support experience. Web maintenance skills.

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of demonstrated experience and education.

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