Job Description:

• Works directly with the faculty and research staff to seek new avenues for funding and new grant opportunities.

• Ensures that notices of relevant new funding opportunities for research programs are brought to the attention of the faculty.

• Gathers needed documentation and manages the execution of Subawards, Sponsored Consulting Agreements, and Subaward Amendments.

• Works with a broad array of sponsors, interpreting regulations and guidelines of multiple program funding with broad and complex guidelines for spending.

• Ensures all applications meet agency and University guidelines.

• Works directly with the PI to develop proposal budgets, in accordance with the needs of the research plan and Agency and Institutional Requirements.

• Responsible for timely submission of applications, renewal/continual amendments, ensuring timely submission of technical reports, just-in-time submissions, no-cost extensions, and Agency required re-budgeting.

• Coordinates with other departments/units/division regarding multi-investigator grant submissions.

• Works closely with Post Award staff (if separate) to transition grant administration upon award, including updating proposed budget to match Notice of Grant Award.

• Interacts with University Research Administration, faculty, postdocs, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel.

• The individual is a member of a team and must contribute to the team effort, as needed, which involves assisting colleagues to ensure timely service to PIs and sponsors as needed and to perform back-up duties during vacation or sick leaves of other award team staff.

• Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.

• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.

• Performs other related work as needed.

Preferred Qualifications

Education:

• College or university degree in related field.

Experience:

• Five years of progressively responsible grant/contract and financial administration in an academic setting.

• Experience with budgets, ledgers, invoices, and fiscal reporting.

• Experience in one or more aspects of sponsored program administration in a research environment.

• Experience with accounting systems.

Preferred Competencies

• Computer skills including word processing, database management, and spreadsheet skills.

• Knowledge of federal and non-federal grant and contract policies.

• Excellent oral and written communication skills.

• Attention to detail.

• Flexible and adaptable work style.

• Strong organizational skills.

• Ability to research issues and propose solutions.

• Demonstrated initiative in improving processes and enhancing systems.

• Ability to exercise sound judgment, discretion, and tact.

• Excellent independent time management skills along with the ability to handle multiple and concurrent tasks within deadlines.

• Ability to interact with others using tact and diplomacy.

• Knowledge of research methods and funding sources.

Working Conditions

• Ability to sit for 2 to 4 hours.

• This position is eligible for a flexible work arrangement.

Application Documents

• Resume (required)

• Cover Letter (required)

• List of three references (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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About University of Chicago (UC)

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