About MassArt:

Founded in 1873, having celebrated its 150th anniversary in 2023, Massachusetts College of Art and Design (MassArt), is the nation's first and only independent, free-standing public college of art and design in the country. MassArt is an inclusive community of thinkers, doers, makers, educators, innovators and leaders striving to shape the future through art and design. We've spent 150 years demonstrating the truly amazing things that happen when a world-class art and design education is an option for every deserving student. Located in Boston's hub of arts and culture along the Avenue of the Arts, MassArt enrolls 2,000 students and offers a comprehensive range of undergraduate and graduate degrees in 18 disciplines, as well as continuing education and youth programs.  

MassArt strives to be a model of diversity and inclusion; the campus community reflects the layers of cultural and self-identity that proudly make up our region, nation, and world. We build effective partnerships with co-workers throughout the College by freely sharing appropriate information and providing assistance to all and maintain an environment that is welcoming to persons of all backgrounds, nationalities, and roles.

Job Description:

Administrative Assistant to the President

Serve as confidential assistant to the President providing executive administrative support to the President and managing the work of the President including but not limited to the President's calendar, travel arrangements, meeting logistics and support; presidential communications.  

The salary for this position is $70,000

Supervision Received: Reports directly to the President and Chief of Staff

Summary of Duties:

• Provide a full range of executive support to the President, including: active  organization of her schedule; preparation of daily briefing materials; oversee the President's office email account, arrangement of travel and meeting logistics;  transmission of presidential communications to internal and external stakeholders; management of confidential materials.
• Manage correspondence for the President, prepares draft responses, and tracks timely follow-up when designated to other staff to ensure that objectives are met.
• In consultation with the Chief of Staff, addresses and triages student and community concerns ensuring timely and proactive follow up and feedback; sharing timely information with all members of the staff.
• Assist with day-to-day operations of the President's Office, ensuring proper assistance is offered to students, employees and guests in a welcoming environment.
• Ongoing tracking and prioritization of incoming issues and queries from faculty, staff, students, and external entities, working to ensure timely follow up and resolution. In partnership with the Special Assistant to the President gather pertinent information and synthesize briefing materials for the President.
• Build and maintain the President's office electronic filing system.
• Manage formats, materials, and agendas of the President's individual and group meetings with senior leadership.
• Manage communications and logistics for important campus visitors in partnership with the Special Assistant to the President
• Manage the President's financial record keeping and reporting.
• Manage signing and tracking of all incoming and outgoing documentation signed by the President.
• Other duties and responsibilities assigned.

Requirements:

Minimum Qualifications:

• Bachelor Degree, or equivalent, and 3 years of experience in executive level, office administrative support.
• Ability to work in a complex and highly dynamic environment.
• Demonstrated strong organizational and interpersonal skills.
• Demonstrated strong professional communication skills both verbal and written with a wide range of constituencies and stakeholders.
• Demonstrated, progressive experience in managing a complex office, successfully managing multiple priorities, and creative, proactive problem solving.
• Ability to prepare effective and appropriate correspondence.
• Thorough knowledge of word processing software and report and presentation software, i.e. Google suite.
• Ability to properly manage confidential information in a professional manner.
• Ability to establish and maintain effective and respectful working relationships with all groups in the college and community.
• Ability to respond to common inquiries or concerns from a wide range of stakeholders.
• Ability to effectively interpret data, manage resources and present information.
• Commitment to supporting the goals of the President and the College and to advancing and supporting a culture of inclusion and access within a diverse multicultural environment.

Additional Information:

 Please note MassArt:

• Does not support employment-based visa sponsorship or non-student exchange visitor visa sponsorship.
• Is not an E-Verify institution.

Selected candidates must be eligible to work in the US at the time of employment, complete all onboarding tasks including a Criminal Offender Record Information (CORI) and Sex Offender Registry Information (SORI) background review and provide proof of eligibility to work in the US by completing the Form 19, Immigration Reform and Control Act of 1986.

You are required to show proof of your identity and employment eligibility within three (3) days of the start of your employment. You will not be authorized to work in any capacity until all paperwork has been completed. For a list of all acceptable documents please click here.

Comprehensive Benefits (does not apply to contractor/student positions):
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Please click here to view MassArt Benefits.

MassArt provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other legally protected class.

MassArt complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the college operates. This policy applies to all terms and conditions of employment.

Application Instructions:

Please provide resume and cover letter. Finalist will be asked to provide a writing sample. 

About Massachusetts College of Art and Design (MassArt)

Colleges of the Fenway is a collaborative effort of five neighboring Boston-based colleges in the Fenway area. This collaboration was created to add value to student academic and social life while seeking innovative methods of investing in new services and containing the costs of higher education. Collectively, the colleges represent more than 12,000 undergraduate students, comprising 16.2% of the total Boston population of undergraduates attending four-year colleges, more than 700 full-time faculty, and 2,300-course offerings.

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