Institution:Minnesota State University MoorheadAdministrative Title:Assistant VP of Budget Business ServicesClassification Title of Vacancy: MnSCU Administrator 6City:Moorhead, MNBargaining Unit/Union:220: Minnesota State Administrator's PlanFull-time/Part-time:Full-timeEmployment Condition:Unclassified - Unlimited AcademicSalary Range:The wage range for this position is $93,713 - $149,940 per year.Job Description:This position exists to provide fiscal and planning leadership, and communication and information to the President, Cabinet Officers and the campus community in the areas of revenue availability, resource allocation, and resource effectiveness measures. This position assists the Vice President for Finance and Administration in the areas of budget planning, development, implementation, communication, and tracking. By championing transparency and innovation in financial practices, the AVP of Budget Business Services plays a pivotal role in advancing the institution?s academic and operational excellence.CHARACTERISTIC DUTIES AND RESPONSIBILITIES:Responsibility 1: Manage the University's budget planning process-including the development of income projections and allocation of resources for all budgets: ME, Student Activity Fee, Student Union, Residential Life, Athletics and revenue supported self-sustaining accounts (total $111 million).Develop, recommend and direct policies and procedures related to University financial operations that are in alignment with the University mission, purpose and strategic priorities.Develop a budget calendar for the budget process.Develop a process to communicate budget planning to the university community.Serve on the University Budget and Planning Committee (UPBC). Chair the UPBC Budget Parameters subcommittee and Chair the UPBC Position Review subcommittee.Meet with Administrators to determine area needs, including staffing and operational needs.Work closely with Strategic Enrollment Management staff to forecast revenue from tuition and fees.Work closely with enterprise fund and revenue fund managers to determine appropriate administrative charges from those areas to support university operations.Work closely with revenue fund managers to provide data and recommendations that may modify student fee levels and forecast fee revenue.Work closely with Academic Affairs staff to set tuition and fee targets.Holistically review all available funding sources, and provide recommendations to VPFA for optimizing use of ancillary revenue sources outside the General Fund.Priority: EssentialPercentage of Time: 30%Responsibility 2: Develop Annual University BudgetCreate a draft fiscal year operational budget that accounts for all revenue sources and university operations.Update staffing plans for each division, based on current salary and fringe costs.Present budget plan to VPFA for review. Present budget plan to Cabinet and other university committees/stakeholders during budget development process.Finalize budget in Workday and report final budget to interested parties, including Cabinet, Administrative Council, Bargaining Units, and the System Office.Priority: EssentialPercentage of Time: 20% Responsibility 3: Track, Monitor, and provide Oversight of University BudgetProvide reports and track actuals vs expenditures for each of the university's cost centers on a regular basis, no less than monthly.Notify cost center managers when expenditures are tracking higher than expected and work collaboratively with them to ensure actuals do not exceed budgeted.Provide advice and recommendations for potential budget reallocations depending on budget outlookAdvise VPFA for recommended mid-year reallocations depending on actual revenues vs projected.Adjust fiscal year budget in Workday as necessary based on mid-year reallocations, if any.Report Actual vs Budgeted expenditures to interested parties, including Cabinet, Administrative Council, Bargaining Units, and the System Office.Priority: EssentialPercentage of Time: 25%Responsibility 4: Assess the University's FinancesReport to VPFA, Cabinet, and other interested parties fiscal-year end report on all funds.Recommend to the VPFA opportunities to optimize available revenue sources, or generate additional revenue from those sources, and/or opportunities to reduce expenditures focusing on meeting the university?s strategic mission and priorities.Work with the VPFA to furnish year-end budget-related reports to the System Office.Review and analyze budgeted vs actuals and provide recommendations to VPFA at year-end close about potential budget readjustments for the following year.Priority: EssentialPercentage of Time: 10%Responsibility 5: Oversight and Supervision of the Administration of Business ServicesEnsure all operational aspects of business services meets federal and state regulations, as well as comply with the financial policies and procedures of Minnesota Management Budget and the System Office.Accounting services including general university accounting, grants, and contracts accounting, payroll accounting, financial aid accounting, and cash investment management.Accounts receivable services including vendor payments and employee expenses.Financial reporting including annual financial statement and financial reports.Purchasing services including purchase order and purchasing card services.Student payroll services. Priority: EssentialPercentage of Time: 10%Responsibility 6: Other Duties and Responsibilities as AssignedAct on the university's behalf regarding financial matters in the absence of the Vice President for Finance Administration.Priority: EssentialPercentage of Time: 5%Minimum Qualifications:Bachelor?s Degree in Finance, Accounting, or related field. 6 years of increasing responsibility in budgeting, fiscal management, formal business planning, or project management. Ability to understand and interpret statistical and financial data for the purpose of monitoring, developing, recommending, and implementing sound administrative financial policiesPreferred Qualifications:Master?s degree in Finance, Accounting, or related field. Professional certification, such as CPA.Experience with fiscal management in a higher education environment. The ideal candidate will have the following knowledge, skills, and abilities:Executive competence in strategic fiscal planning and managing budgets. Ability to analyze a variety of data sources and communicate complex financial information to a diverse audience. Proven effectiveness with data-driven problem solving and decision making.Demonstrate creative leadership, innovation, and a mindset of continuous improvement; enthusiasm; a style that is genuine, open, and engaging; good judgement in recognizing talent and assessing where improvements are needed; the ability to make appropriate connections and build synergies; and an open and creative approach to problem-solving and a willingness to address issues.Effectively lead cross-functional work team efforts to accomplish the goals of the Finance Administration division.Work Shift (Hours / Days of work):8:00 am - 4:30 pm CST / Monday - FridayTelework (Yes/No):NoAbout:MSU Moorhead is an inclusive university that pushes you to forge your own path. We embrace diversity of ideas and people with our core values of grit, humility and heart. Professors and peers will inspire you to blaze your own trail, supporting you every step of the way.Questions:For questions regarding this position, please contact Amanda Korynta at amanda.korynta@mnstate.edu.

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