Development and Alumni Relations (DAR) supports Johns Hopkins? focus on research, teaching and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicine?strengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients.

Johns Hopkins University supports a flexible work model which includes four different work modalities. This role has a hybrid work arrangement with an onsite presence of three days per week. The manager will confirm the team?s core onsite days where the majority/all team members will work in the office. Employees who travel on university business can count those days towards their onsite days.

The Communications Project Specialist reports to the Senior Director of Strategic Initiatives in the Office of Strategic Initiatives and serves as the primary coordinator for narrative donor reporting and stewardship materials. This position requires a detail-oriented professional who can manage the end-to-end production of quarterly donor reports, support weekly leadership meetings, and draft weekly summaries in collaboration with University Communications. Beyond maintaining exceptional quality standards in report production, the role involves comprehensive document management, from organizing meeting agendas to maintaining historical records for future reference. Success in this role demands strong project management capabilities to coordinate complex workflows, implement rigorous quality control measures, and meet concurrent deadlines in a fast-paced environment. The ideal candidate will combine meticulous attention to detail with the ability to adapt to changing priorities, while upholding the highest standards of professionalism and confidentiality.

Key responsibilities: 

• Manage production schedules and workflows for quarterly donor reports using project management tools such as Asana, Loop, or other platforms as needed
• Coordinate with OSI team members to gather reporting information and track project milestones
• Review and refine reporting content through comprehensive copy editing and proofreading
• Format reports using Microsoft Office Suite, Canva, or other design tools while ensuring adherence to university brand guidelines
• Implement and maintain quality control processes throughout production workflow
• Support weekly leadership meetings by creating agendas and organizing materials
• Draft weekly highlights for donor team in coordination with University Communications
• Organize and maintain reports and updates for historical reference
• Draft, edit, and proofread additional stewardship communications
• Support special reporting requests and time-sensitive project needs as they arise

• Bachelor's degree in related field.
• Two years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Demonstrated ability to manage complex projects
• Strong copy editing and proofreading skills
• Proficiency in Microsoft Office Suite
• Proven track record of meeting concurrent deadlines
• Experience working both independently and collaboratively
• Experience in higher education or nonprofit development
• Proficiency in graphic design tools (examples include Adobe InDesign, Canva)
• Experience with project management platforms (examples include Asana, Loop)
• Track record of successful process improvement initiatives
• Ability to work occasional evenings or weekends

Classified Title: Communications Specialist 
Job Posting Title (Working Title): Communications Project Specialist, Office of Strategic Initiatives   
Role/Level/Range: ATP/03/PB  
Starting Salary Range: Minimum: $46,200 - Maximum: $80,799 (targeted salary: $65,000; commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:30-5:00pm 
Exempt Status: Exempt 
Location: Mount Washington Campus 
Department name: 60009052-Office of Strategic Initiatives 
Personnel area: University Administration 

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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