Manager of Admissions

Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Campus Administration and Operations
Salary: $73,600 - $133,200
Full/Part Time: Full-time(100%)
Organization: School of Medicine
Department: Daniel Teraguchi
Application Deadline: Open Until Filled

Position Information:
The Office of Student Affairs at the University of California, Riverside School of Medicine is responsible for overseeing and enhancing the quality of student life experience throughout the four years of medical school. Student Affairs provides a variety of services, including student enrollment, financial aid, academic records, physical and mental wellness, admissions counseling, career counseling, externships, residency preparation and professional development.

The Manager of Admissions at the UCR School of Medicine leads the operational and strategic efforts of the medical school admissions process. This role includes supervising a team of staff, managing application review platforms, and overseeing the review and interview processes for more than 6,000 annual applications. The position involves strategic planning, collaboration with internal and external stakeholders, recruitment activities, and the implementation of policies to support the school's mission. The Manager serves as a liaison to the AAMC, ensures compliance with admissions protocols, and provides data-driven insights to enhance admissions outcomes while fostering a culture of excellence and inclusivity.

Please note the special requirements for this position: Occasional travel is required for university related business meetings, conferences, and/or professional development; ability to work evenings and/or weekends for recruitment/outreach events and other student affairs activities, as needed; Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours). Schedules may change due to operational needs; and ability to drive to and from business meetings, conferences, professional development, and/or recruitment events.

The full salary range for the Manager of Admissions is $73,600 - $133,200 annually. However, the expected pay scale for this position is up to $103,400 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.



Requirements:
Requirements

Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training.

Required

Experience Requirements

6 - 10 years of related experience.

Required

8 - 13 years of related experience.

Preferred

Previous supervisory/managerial experience.

Preferred

Special Conditions
Special

Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours)

Required

Minimum Requirements

Effective writing and editing skills, including experience developing policy/procedures, reports and presentations.

Demonstrated ability to work independently and follow through on assignments with minimal direction.

Knowledge of human resources management policies with the ability to train, monitor, evaluate, and document human resources issues and performance.

Demonstrated ability to utilize critical thinking skills to analyze problems and develop effective solutions.

Strong interpersonal skills for effective collaboration.

Ability to manage projects.

Demonstrated ability in supervising the work of others and the ability to organize and set priorities that accurately reflect department goals and objectives.

Excellent communication skills, both verbal and written.

Advanced working knowledge of Microsoft Word, Excel, and other business software.

Ability to work efficiently in a fast-paced environment.

Ability to understand and interpret complex documents and data specifications.

Advanced knowledge of education theory, policy, practice, and evaluation.

Advanced knowledge of fiscal management policies and practices and University personnel management policies and practices.

Knowledge of organizational development strategies and practice.

Significant knowledge regarding UC's Colleges/schools general education policies and requisite transfer preparation.

Ability to work some evenings and weekends for operational and student needs.

Preferred Qualifications

Strong knowledge of common University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment.

Significant knowledge of the goals and mission of the University as they relate to academic preparation, recruitment, and advanced-standing admission.

Significant knowledge of UC's Colleges, Schools and departmental transfer policies.


Additional Information:
Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:
Job Description Details

General Information
ADMISSIONS RECRMT SUPV 2 004512 22 Daniel Teraguchi Daniel Teraguchi

Positions Directly Supervised
Job CodeTitleFTE

004509

ADMISSIONS RECRMT SPEC 3

1

004508

ADMISSIONS RECRMT SPEC 2

2

004507

ADMISSIONS RECRMT SPEC 1

0.5

004722

BLANK AST 3

1

Generic Scope
Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives.

Custom Scope
Supervises Admissions Recruitment Specialists and support staff and administers a portion of an admissions or recruitment program. Independently oversees day-to-day operations, and determines goals and performance expectations of subordinates. Makes recommendations on improvements to program/function to manager(s).

Department Custom Scope
Serves on the Department of Student Affairs Leadership Team to implement UCRSOM strategic plan, develop metrics to determine progress towards departmental goals, identify the highest standards of excellence across and within subunits within student affairs with subordinate staff, and contribute to the accountability and management of resources including the budget, human capital, and physical spaces. Has significant leadership role in developing the organizational structure and policies related to the overall department of student affairs and with specific oversight of policies related to medical school admission process. As an ambassador for the School of Medicine, represents the medical school at various student recruiting events. Within the department, responsible for all aspects of medical school admissions operational activities including day-to-day administrative duties and supervising a team of 3 full-time staff and student workers, coordinate training for staff, faculty reviewers, and interviewers, develop strategic planning in consultation with the Executive Admissions Committee, recruitment and outreach activities in collaboration with Pathways Program, UCR Health Professions Advising Center, Biomedical Sciences department, and other stakeholders, serve as the primary liaison to the AAMCs AMCAS system, oversees all other technical updates related to the medical school admission and application process., and oversee admissions electronic platform to manage, review, and evaluate more than 6000 applications per admission cycle, conduct more than 24 multi-mini interview (includes 8 stations with 8 interviewers and applicants), organize more than 14 admission committee meetings per year to select applicants for admissions to the medical school, provide management support to the Executive Associate Dean for Student Affairs, the Chair of Admissions and committee members. Gathers, analyzes and prepares reports and spreadsheets on applicant data for admission process and maintains AMCAS status reports. Advises prospective applicants to ensure recruitment and retention rate success. Oversight of implementing the strategic plan, developing a comprehensive recruitment and outreach strategy (in collaboration with Pathway Programs), establishing metrics of success, Serves as a student advocate. Acts as liaison both internal and external to medical school.

Key Responsibilities:
Key Responsibilities DescriptionPercent Time

Oversees and evaluates operational processes and recommends changes to streamline operations; participates in development and implementation of process improvement initiatives.

40%

Provides guidance to subordinates on most complex issues.

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