Senior Admissions Coordinator

Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Campus Administration and Operations
Salary: $61,000 - $106,800
Full/Part Time: Full-time(100%)
Organization: School of Medicine
Department: Daniel Teraguchi
Application Deadline: Open Until Filled

Position Information:
The department of Student Affairs at the University of California, Riverside School of Medicine is responsible for overseeing and enhancing the quality of student life experience throughout the four years of medical school. Student Affairs provides a variety of services, including student enrollment, financial aid, academic records, physical and mental wellness, admissions counseling, career counseling, externships, residency preparation and professional development.

This position oversees the Thomas Haider Early Assurance Program from recruitment to the day-to-day operations as well as overseeing the Multiple Mini Interview system including the recruitment and training of interviewers, scheduling of the interviews, and staffing over the course of the admission cycle.

The full salary range for the Senior Admissions Coordinator is $61,000 - $106,800 annually. However, the expected pay scale for this position is up to $83,900 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.



Requirements:
Requirements

Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training.

Required

Advanced degree in related area.

Preferred

Experience Requirements

4 - 7 years of related experience.

Required

Minimum of 2 years of experience in medical school admissions.

Preferred

Experience working within an LCME accredited School of Medicine.

Preferred

Experience in effectively advising and counseling students.

Preferred

Special Conditions
Special

Occasional travel for university related business meetings, conferences, and/or professional development.

Required

Ability to work evenings and/or weekends for recruitment/outreach events and other student affairs activities, as needed.

Required

Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours). Schedules may change due to operational needs.

Required

Ability to drive to and from business meetings, conferences, professional development, and/or recruitment events.

Required

Minimum Requirements

Thorough knowledge and experience working with a diverse student population.

Ability to interpret policies and procedures to prospective students and the public.

Thorough and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges/universities and specifically at UC, and/or specific colleges and schools.

Ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions.

Ability to develop recruitment programs, and design effective materials.

Ability to communicate effectively orally and in writing.

Ability to maintain positive interactions with others and work cooperatively.

Ability to analyze, interpret and evaluate statistical data and policy.

Knowledge of FERPA and HIPAA federal regulations. Ability to maintain strict confidentiality.

Knowledge of and experience using software systems in the completion of work assignments (Word, Excel, PowerPoint, etc.).

Ability to work some evenings and weekends for organizational and student needs.

Preferred Qualifications

Basic knowledge of medical school/program admissions policies, procedures and practices.

Knowledge of AMCAS, AMP, Banner and/or other student information software systems.


Additional Information:
Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:
Job Description Details

General Information
ADMISSIONS RECRMT SPEC 3 004509 20 Daniel Teraguchi Elizabeth Martinez Segura

Generic Scope
Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Custom Scope
Applies skills as a seasoned, experienced recruitment and/or admissions professional, to identify potential students, provide information, and ensure good relationships with the public and institutions and organizations involved in outreach/recruitment and/or independently reviews applications for admission, using professional judgment in determining whether applicant meets the requirements for admission, making exceptions to admissions requirements, and taking into account a variety of requirements. Recommends improvements/modifications to the program.

Department Custom Scope
The Senior Admissions Coordinator applies advanced knowledge and expertise in medical school admissions to support the strategic goals of the School of Medicine. This role involves independently managing complex admissions processes, including application reviews, interviews, and the development of training modules for interviewers to ensure fairness and consistency. The incumbent evaluates applications using professional judgment, assesses applicant qualifications beyond standard metrics, and recommends program enhancements to attract a highly qualified and diverse student body. They also serve as a liaison to prospective students, advisors, and external organizations while contributing to data-driven recruitment strategies and compliance with relevant regulations. Collaboration, innovation, and adaptability are key to fostering relationships and maintaining an admissions process aligned with institutional standards and priorities. This position oversees the Thomas Haider Early Assurance Program from recruitment to the day-to-day operations as well as oversees the Multiple Mini Interview system including the recruitment and training of interviewers, scheduling of the interviews, and staffing over the course of the admission cycle.

Key Responsibilities:
Key Responsibilities DescriptionPercent Time

Uses extensive knowledge of college/school/department requirements and applicant pool, to assess the applicants' overall record and experience for final admissions determination and recommendation.

15%

Create training modules for faculty and medical student interviewers to ensure the interviews are valid and reliable. Participate on all interview days and other related activities. Recruit interviewers, staff and students to participate in interview day.

15%

Plans visits to schools, schedules and makes presentations, interviews, and follow-up visits.

• https://jobsportal.ucr.edu/jobs/34989803
  
  
  
  
  
  
  
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