The Director, Procurement Services and Contract Administration, under general direction of the Assistant Vice President for Financial Operations/Assistant Chief Financial Officer, manages and supervises staff to ensure all processes and functions for Procurement Services and Contract Administration are complete. This position provides oversight to the Procurement and Contracts units of Tarleton State University, which includes the Historically Underutilized Business (HUB) Program. The position is directly responsible for the contracts and HUB functions. Supervises activities of staff and assists with training and professional development. In-office position in Stephenville, Texas with work hours of Mon-Fri; 8 AM-5 PM or as work requirements indicate, which may include afterhours, weekends, and some holidays.

Must have the ability to work remotely at the request of the university in times of inclement weather or other special circumstances.

Position Summary

Under the direction of the AVP for Financial Operations/Assistant CFO, the Director, Procurement Services and Contract Administration, oversees the day-to-day operations of the Procurement Services & Contract Administration office, which includes planning, organizing, managing, and enhancing operations and services in support of University objectives.

Essential Duties and Responsibilities: 

• Responsible for providing managerial direction and control for the activities in Procurement, Contract Administration and the Historically Underutilized Businesses (HUB) Program.

• Provides oversight and establishes internal policies and procedures related to the procurement of goods and services and contracting practices.

• Responsible for providing managerial direction and control for the activities in Procurement, Contract Administration and the HUB Program.

• Plans, directs and reviews the activities and operations of Procurement Services.

• Leads the development and execution of the strategic direction for the unit.

• Develops objectives and activities based on unit goals.

• Develops, maintains, and implements unit policies and procedures.

• Oversees and participates in the hiring and evaluation of unit staff.

• Supervises directly and through subordinate supervisors all unit staff.

• Oversees the development, implementation, communication and interpretation of federal and state laws and Procurement Policies & Procedures to Senior Management.

• Generates and maintains required documentation and reports.

• Directs the preparation and review of all contractual documents for the University.

• Manages the overall review and accuracy of the formal bid tabulation, value assessment, and final award decisions.

• Reviews, prepares, interprets, and negotiates various documents and/or contracts including specifications for bidding, purchasing agreements, lease/purchase agreements, conflict of interest policies, and computer software programs.

• Evaluates and approves exceptions to the bidding process.

• Establishes and maintains strategic business relations with university administrators and vendors.

• Identifies potential HUB vendors using electronic resources, attending vendor fairs, minority business councils, etc.

• Coordinates vendor forums, mentor-protege program, or other events to educate and provide exposure for HUB vendors.

• Advises officials on administration of major service contracts.

• Generates, prepares and analyzes various purchasing data to identify cost saving opportunities and maximum value for the University's resources.

• Develops projections for future needs in order to meet the needs and economy of the unit and the university.

• Reviews all formal solicitation protests and contract claims, and advises the AVP for Financial Operations/Assistant CFO on appropriate university response.

• Collaborates and communicates with variable levels of University leadership and business partners.

• Serves as lead point-of-contact for University procurement audits.

• Leads in the development of effective procurement and contract administration strategies to best achieve institutional goals as specified by the Board of Regents and Senior Management.

• Uses strategic sourcing tools and techniques to deliver data-driven best value contracts for the University.

• Oversees the University's Historically Underutilized Business (HUB) Program. Ensures compliance with the University's good faith efforts.

• Develops strategies to improve participation with historically underutilized businesses.

• Ensures University is represented with regard to HUB initiatives and oversees the University's reporting requirements related to historically underutilized businesses.

• Ensures University representation at forums, professional conferences, procurement seminars, A&M System Procurement/HUB Meetings, vendor expositions and as contractual liaison between contractors, sub-contractors, tenants and customers.

• Provides managerial direction and control of Purchasing, Contract Administration, Document Management and Special Project Management for the AVP for Financial Operations/Assistant CFO.

• Performs other related duties as assigned.

Qualifications

Required Education and Experience:

• Bachelor's degree in applicable field; an equivalent combination of education and experience may be considered

• Ten (10) years of experience in Business Administration, Procurement, Contracts or Supply Chain Management including five (5) years of related managerial experience.

Knowledge, Skills, and Abilities:

• Analytical and strategic planning skills.

• Strong interpersonal and communication skills.

• Ability to professionally function in a fast-moving environment.

• Certified Texas Contract Developer (CTCD) Certification required within 18 months of employment.

Preferred Education and Experience:

• Master's Degree in applicable field.

• Experience in state agency Procurement or Contract Administration.

• Procurement, Contract Management/Administration or Supply Chain Management Certification.

Salary

Commensurate with experience

Salary Range

Salary is commensurate with experience and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

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  About Tarleton State University

  Tarleton’s VisionTarleton State University will be the premier comprehensive regional university in the nation, dedicated to education, service and research. It is committed to being a university of opportunity for all students and believes it has a responsibility to drive regional innovation and job creation for all graduates.About Tarleton State UniversityTarleton’s innovative and transformative approach provides more than knowledge. Through real-world experiences and effective teaching, research, scholarship and service, students gain the know-how for promising careers, no matter their field of study.Tarleton has evolved into the near-perfect model of size, academic scope and affordability. Founded in 1899 and part of The Texas A&M University System since 1917, it combines the resources of a major public institution — more than 100 undergraduate and graduate degree programs, cutting-edge academic facilities, faculty experts — with its own brand of personal attention, history and community to be a first-choice destination for students across North Texas and beyond.Students can choose to study in one of seven colleges — Agricultural and Environmental, Business Administration, Educ...ation, Graduate Studies, Health Sciences and Human Services, Liberal and Fine Arts, and Science and Technology.The primary campus is in Stephenville, which consistently ranks as one of the best small towns in America. Additional locations are in Fort Worth, Waco, Midlothian and Bryan, complemented by a fully online Global Campus.Students come to Tarleton from around the world, representing some 30 countries and nearly every state in the U.S., and leave as moral, ethical thinkers with civility and integrity who contribute meaningfully to a global society.Tarleton State University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer. Students may select areas of study from six colleges: Agricultural and Environmental Sciences, Business Administration, Education, Graduate Studies, Health Sciences and Human Services, Liberal and Fine Arts, and Science and Technology.More than 60 bachelor's programs and 30 graduate degrees, featuring doctoral studies in educational leadership, have led more than 13,000 students from 45 states and more than 20 foreign countries to make Tarleton State their collective choice for a college education.Tarleton's research centers are daily searching for solutions to global problems. For instance, the Texas Institute for Applied Environmental Research conducts analyses to address environmental issues facing the state and nation, while the Southwest Regional Dairy Center, using an almost $1 million grant, is working on ways to turn animal waste into a viable energy source.Tarleton's blueprints for a brighter-than-ever future include a new applied sciences building with engineering laboratory space on campus in Stephenville, a new academic building on the university's planned 80-acre Fort Worth campus near Chisolm Trail Parkway, and $24 million in upgrades and improvements to the institution's venerable Memorial Stadium.Tarleton State University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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