About Hofstra:

Position Title: Senior Executive Secretary, Grade D

School/Division: Hofstra College of Liberal Arts and Sciences-Natural Science

Full Time/Part Time: Full-Time

Description:

• Handles incoming and outgoing calls; responds to inquiries about the department.
• Composes emails, memos, reports, proposals, class lists, bulletin updates, faculty hours, and class schedules.
• Distributes incoming mail, logs deliveries, and processes print jobs and book orders.
• Maintains all department files while also preparing internal departmental onboarding and offboarding.
• Works closely with the chairperson on department master and audit schedules, including faculty and classroom assignments.
• Submits workflows for adding, editing, or deleting courses within the department.
• Processes all special academic forms (waiver/substitution forms, change of major forms, etc.).
• Serves as the point of contact for all student academic requests related to majors and minors.
• Issues, overrides, and tracks wait-listed student lists for all department courses.
• Oversees student workers in the office, tracks and reconciles e-time.
• Maintains and updates appointment calendar, schedule/arrange meetings.
• Prepares mailings for the department's annual banquet.
• May perform other duties not specifically identified above, but which require the same degree of skill, and which are normally included with the above job title.

Qualifications:

• Ideal candidate must possess the ability to handle sensitive information with discretion.
• Excellent interpersonal, communication, and organizational skills.
• Must be detail oriented.
• Proficiency with Microsoft Word, Excel, and Outlook.

Preferred Qualifications:

• Knowledge of Ellucian Banner preferred.
• Basic familiarity with social media platforms.

EEO Statement:

About Hofstra University

Hofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the w...orld who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.

Show more

Show less

Connections working at Hofstra University