Job Description:

• Performs high-level administrative duties in support of office functions.

• Participating in and lead special projects.

• Collaborate on special projects, such as implementation and maintenance of QGenda scheduling software.

• Participate in process improvement initiatives to enhance efficiency and workflow.

• Manages special projects as assigned.

• Excellent communication and interpersonal skills, both verbal and written.

• Strong organizational and time-management skills with the ability to prioritize tasks effectively.

• Complete follow-up and referral physician management, internal and external (to Department) and a national and international database management.

• Oversees the provider service calendar within our provider software by way of creating, monitoring and editing the schedule when necessary.

• Resolves many office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues.

• Monitors and reconciles accounts.

• Manages accounts and receives, processes, and tracks all bills and expense reimbursements on behalf of section personnel.

• Composes and edits correspondence and other documents.

• Coordinates logistics of major events Schedules diverse and complex appointments, meetings, and travel arrangements.

• Patient interactions and intake responsibilities for specialty programs.

• Provides confidential and high-level administrative support for a leader.

• Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office.

• Prepares write ups for recommendations for operational and administrative problems. May manage a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative.

• Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors.

• Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.

• Performs other related work as needed.

Preferred Qualifications

Education:

• High School.

• College recommended.

Experience:

• Previous administrative experience.

• Familiarity with central administration within a complex research university environment.

• Previous experience in the OB/GYN field.

• Experience in taking initiative and organizing and completing projects with minimal supervision.

• Experience at negotiating in order to accomplish goals; ability to handle contacts with courtesy, maturity, discretion and diplomacy, including sensitive and confidential situations.

• Experience in handling sensitive and confidential situations and information with absolute discretion.

• Previous Electronic Medical Record (EMR) experience.

• Experience with EPIC and QGenda computer programs.

• Experience with handling a large volume of work often restricted by deadlines.

• Experience with Financial packages.

Preferred Competencies

• Organization.

• Problem-solving.

• Collaboration and Independence.

• Attention to detail.

• Communication.

• Ability to demonstrate professional behavior in a respectful way.

Working Conditions

• Office setting.

Application Documents

• Resume (required)

• Cover Letter (preferred)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

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