Posting Description

FACULTY SUPPORT ADMINISTRATIVE ASSISTANT, Mathematics, to provide complex administrative and financial support for several faculty members and their groups; perform administrative duties including schedule/order food for departmental talks, seminars, colloquiums, workshops, conferences, and special events; arrange travel and itineraries for faculty, graduate students, and visitors including temporary housing; process all purchases, place/track orders, receive shipments, and match packing slips with purchase orders; review, reconcile, and monitor monthly account statements; handle financial reimbursements and purchases for faculty, graduate students, and visitors; keep complex calendars; edit reports and prepare correspondence and documents; maintain reports and electronic filing systems that are confidential, personal, or complex, including undergraduate, graduate, and postdoctoral letters of recommendation; and act as a proxy to faculty to submit letters.

Find the full job description here: https://math.mit.edu/about/employment.html

Job Requirements

REQUIRED: High school diploma or its equivalent; a minimum of three years of administrative, office, or related experience; meticulous attention to detail; excellent interpersonal and written and oral communication skills; willingness to work on special projects as needed; discretion with sensitive/confidential information; advanced-level proficiency with Mac OS, Microsoft Office, web and graphic design software, email, and the internet; experience working in an academic environment with multiple supervisors; proactive problem-solver who can anticipate needs, manage multiple competing priorities, track work in progress, and meet deadlines despite frequent interruptions; ability to process complex financial transactions; compose professional memos/correspondence; and work both independently with minimal supervision and as part of a team. PREFERRED: Bachelor's degree; or experience with LaTex and PowerPoint. Job #24758-5

Working Conditions: Work may require moving objects weighing 10 to 20 lbs. and traversing long distances or moving from site to site.

1/7/2025