Contract Analyst (Finance Coordinator)

POSITION DETAILS

The City University of New York (CUNY) ??? Central Office seeks an experienced Contract Analyst for the Office of the Chief Procurement & Supplier Diversity Officer. CUNY is the nation???s leading urban public university serving more than 500,000 degree-seeking students. The University comprises of 26 institutions: 11 senior colleges, seven community colleges, CUNY School of Medicine, William E. Macaulay Honors College at CUNY, CUNY Graduate Center, Craig Newmark Graduate School of Journalism at CUNY, CUNY School of Labor and Urban Studies, CUNY School of Law, CUNY School of Professional Studies and CUNY Graduate School of Public Health and Health Policy.

Reporting to the Director of Strategic Sourcing of Procurement, the Contract Analyst is responsible for all assigned aspects of the procurement process within CUNY???s Central Office and Colleges Shared Services.

Responsibilities and duties include, but are not limited to the following:

??? Assists in preparing specifications for bidding and develops lists of bidders for use with Request for Quotes (RFQ), Request for Proposal (RFP), and Invitation for Bids (IFB).

??? Interacts with end users and provides guidance on various types of procurement methods and processes associated with them.

??? Places advertisements with City Record and New York State Contract Reporter which includes forwarding bid documents to prospective bidders and assists in evaluating bid responses.

??? Prepares award and renewal letters, and related documents for contracts.

??? Produces contracts and purchase orders via CUNY???s e-procurement and ERP systems.

??? Prepares procurement records for procurement files.

??? Prepares spreadsheets to record progress for requisitions.

??? Conducts spend analysis by categories, vendors, and colleges; shares ideas, plans and initiatives for spend optimization.

??? Assists Director of Strategic Sourcing with various projects as needed.

??? Performs any other procurement related activities to support Procurement department daily operations.

Note ??? Until further notice, this position is eligible for a hybrid work schedule.

QUALIFICATIONS

Bachelor???s degree required.

Preferred Qualifications:

??? Bachelor???s degree in Business Administration or Accounting discipline preferred.

??? Knowledge of purchasing procedures, New York State Government Contracts and reporting principles

??? Detail oriented, strong written, evaluation, and research skills.

??? Strong writing, verbal, interpersonal communication and presentation skills with the ability to work effectively with diverse stakeholders in various organizational levels.

??? Work productively as an individual contributor and collaboratively as a team member in a time-sensitive and customer-service oriented office.

??? Strong organizational skills with ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by set deadlines.

??? Proficiency using computers and standard office, financial and relational database applications and systems, especially MS Word, Excel, Access, Outlook, Microsoft Teams, Zoom, PeopleSoft, and financial systems.

CUNY TITLE OVERVIEW

Performs financial analysis and administrative work related to College or unit accounting.

• Prepares, reconciles and distributes expenditure and related accounting reports
• Creates and maintains various spreadsheets related to financial analysis
• Processes and tracks transactional entries
• Provides support in the administration of various business operations
• Coordinates with various departments on accounting matters
• Monitors systems and operations to assure a smooth workflow
• Performs related duties as assigned.

Job Title Name: Finance Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary range is $54,268 - $62,689, and commensurate with education, skills and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined.

The direct link to the job opening from external sources is:

https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS\HRAM\FL.HRS\CG\SEARCH\FL.GBL?Page=HRS\APP\JBPST\FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=29427&PostingSeq=1

CLOSING DATE

January 21, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

Location

Central Office

About CUNY City University of New York - System

The City University of New York provides high-quality, accessible education for more than 269,000 degree-credit students and 270,000 adult, continuing and professional education students at 25 campuses across New York City. The University is an integrated system of senior and community colleges, graduate and professional schools, research centers, institutes and consortia. From certificate courses to Ph.D. programs, CUNY offers postsecondary learning to students of all backgrounds. It provides the city with graduates trained for high-demand positions in the sciences, technology, mathematics, teaching, nursing and other fields. As CUNY has grown, the University also has strengthened its mission as a premier research institution, building an array of modern facilities and expanding the ranks of its world-class faculty. Throughout its history, the University has been an integral part of the city and state through partnerships with public schools, economic development initiatives, immigration aid and financial advice services and other community outreach programs. Today, CUNY faculty and staff continue to benefit New York City — as well as the entire nation — by serving as policy exper...ts to business and government, advisers to nonprofit institutions, civic organizations and community groups. Students, too, are strongly encouraged to experience the cultural, educational and community-based opportunities of the five boroughs, through a network of internships and fellowships, to embracing the city as their campus.

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