The University of Minnesota Foundation (UMF) is a key partner with the University in building and sustaining excellence among students and faculty and fueling discovery in important areas. The Foundation accomplishes this by raising gifts and other private resources, investing and managing endowed funds for long-term growth, and stewarding gifts to ensure they are used as donors intend. 

The Program Coordinator for Cancer and Children's Health at the University of Minnesota Foundation (UMF) will oversee a variety of program and project administration responsibilitiesâ”This includes acting as the primary liaison between UMF leadership and the M Health Fairview Masonic Childrenâ™s Hospital and Cancer Center's Philanthropic Boards. This role also supports donor engagement, working closely with Development Officers to advance prospects through the gift continuum. The Program Coordinator will help organize fundraising events, build community partnerships, and foster internal collaboration to achieve fundraising goals.

In addition to program coordination, this role will work cross-functionally to oversee departmental activities, track budgets, and analyze fundraising dataâ”generating necessary reports and managing information from the Donor Management System (DMS). This also includes participating in the gift acknowledgment process and drafting customized letters to donors.

Starting salary: $58,000- 68,000 based on experience

Key Responsibilities:

Program and Project Coordination (75%)

• Serve as the primary administrative liaison between UMF leadership and the M Health Fairview Masonic Childrenâ™s Hospital Philanthropic Board & Executive Committee and the Cancer Centerâ™s Philanthropic Board & Executive Committee:
  • Schedule and execute all quarterly philanthropic board-related events and meetings.
  • Coordinate logistics and facilitate board events and meetings.
  • Prepare presentations and materials for board meetings.
  • Manage all written and verbal event communications with board members.
• Serve as the administrative point of contact for all inquiries related to Childrenâ™s Health and Cancer development initiatives. This includes communicating directly with leadership, faculty, and staff across the University, M Health Fairview, and the external community.  
• Coordinate meetings with donors and Presidential Requests, Faculty, Medical School, M Health Fairview System, Department of Pediatrics, OACA, and UMF, and University leadership. Prepare and edit correspondence and maintain department mailing lists.
• Partner with Development Officers to advance prospects and donors through the gift continuum by assisting with donor outreach and engagement efforts â“ Including assisting with hospital events, tours, and programming.
• Serve as liaison for development-related functions, working with nurses, social workers, and other partners to support donor events and tours.
• Secure, provide, and manage protected health information (PHI) and confidential board information for development programs and activities. 
• Partner with donors and UMF stewardship team and coordinate on donor recognition initiatives.
   

Reporting and Information Management (15%)

• Oversee departmental activities, budget, and data reporting and tracking.  Request and manage information from Donor Management System (DMS), and serve as development liaison to the information technology department. Request ad hoc queries and utilize information appropriately in support of unit activities.
• Assists in managing the budget and complex requisitions and vendor payments; submits expense reports and invoices. 
• Analyze data associated with fundraising, metrics, budgets, and fund administration by tracking, compiling, and assessing necessary development reports. 
• Manage the gift-acknowledgement process, writing customized donor letters as needed, and serve as a resource for MS Office, Gmail, Google Calendar, Raiserâ™s Edge, and DMS within and across departments

Office Management and Support (10%)

• Manage calendaring and scheduling requests for Lead Development Officer and Director of Development, Childrenâ™s Health.
• Support the administration and day-to-day workflow operation and organization of the Childrenâ™s Health and Cancer development teams as assigned
• Other duties and responsibilities as assigned.

Demonstrate commitment to valuing diversity and contributing to an equitable and inclusive working and learning environment (exhibit 100% of the time) 

• Continuous learning in diversity, equity and inclusion for oneself and team via training, podcasts, articles, etc.
• Seek to explore and understand cultural differences and create a culture of belonging. 
• Develop and employ anti-racist practices and principles to accomplish work. 
• Advocate for employees of all ethnicities, genders, ages and backgrounds 
• Cultivate and develop inclusive and equitable working relationships with employees, colleagues, stakeholders, etc.

Required Qualifications:

• Bachelorâ™s degree or a combination of education and administrative and/or project management experience to equal four years.
• Executive-level administrative and/or project management experience.
• Ability to maintain highly confidential data and comply with PHI and HIPAA policies.
• Ability to travel as needed, including throughout the campus and local twin cities. 
• Attention to detail and ability to perform with competence in high-pressure situations and a rapidly changing environment, to multitask and work independently, meet deadlines, prioritize office work, and coordinate with others.
• Proficiency with Google Suite and Microsoft Office software (Excel, Access, PowerPoint) including spreadsheet and database applications, database creation and use, advanced word-processing and presentation creation. 
• Proficiency in databases including searching, running queries, and analysis.
• Excellent written and verbal communication skills. Advanced level grammar, spelling, and punctuation skills.

Preferred Qualifications:  

• Knowledge of University procedures and systems include DMS database, query requests, gift transmittals, event management, and financial reporting.
• Demonstrated knowledge of development/fundraising or business operations/marketing terminology and procedures.
  
   

About University of Minnesota Twin Cities

The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.

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