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Job Description:

Summary
Finance Service Delivery at Iowa State University is currently looking for a Finance Specialist to join the team. This position will provide support to the Division of Student Affairs by applying generally accepted accounting principles and procedures in working with specialized accounting records and reports. Finance Specialists assemble, analyze, and reconcile data and transactions. They process financial transactions within university financial systems and prepare statements and reports relating to an assigned area of responsibility. This position also will monitor records of past and present operations.

Below are the job duties for this position. A candidate will:

Understand and apply the Foundation Data Model, including the actuals ledger and commitments and obligations ledger.

Understand budget structures and ISU resource types to initiate budget amendments versus transfer journals properly.

Understand the difference between operational journals and accounting journals.

Analyze and evaluate transactions to initiate the proper correcting accounting entries when necessary.

Initiate costing allocations changes for future compensation at the direction of the local units in addition to costing allocations for new hires.

Create payroll accounting adjustments for posted payroll at the direction of the local unit.

Upload internal billing files into Workday and provide support with troubleshooting errors.

Submit task to request petty cash and process journal to reconcile petty cash. Record cash deposits in Workday.

Understand the difference between the various Workday finance reports and have the ability to interpret and explain the usage of the reports to customers and others.

Develop and maintain financial workbooks and schedule report distribution for faculty and Principal Investigators.

Attend bimonthly training sessions held by the Assistant Manager of Operations Finance, and apply information learned.

Regarding customer service and collaboration, a candidate will:

Seek to develop an understanding of the areas being served to provide exceptional finance support and customer service.

Perform outreach with units served according to the Finance Service Delivery customer definitions.

Answer accounting questions by researching and interpreting information. Escalate complex accounting situations to team supervisor and/or Assistant Manager of Operations Finance.

Provide guidance and, when necessary, backup to other specialists to help support areas served.

Navigate within ServiceNow and complete assigned incidents and service requests accurately, in a timely manner, and with the proper customer communication.

Participate in monthly meetings with supervisor and team members.

Participate in weekly one-on-one meetings with the team supervisor, including employee rounding meetings.

Level Guidelines
Individual contributor position with developing professional and/or technical skills working under immediate to general supervision
Grasps professional-level knowledge and concepts of field while working in a progressive learning mode
Works on problems and issues of somewhat limited scope
Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained
Responds to inquiries and issues, escalating to manager or higher level workers as appropriate
May lead projects of limited scope and complexity
May provide guidance to students

This position offers the opportunity for hybrid work but does require the employee to reside in the state of Iowa on or before the start of employment.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

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Application Instructions:

To apply for this position, please click on Apply and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

Applications will be accepted until the position is filled. Please Note: To receive full consideration, applications should be received by January 20, 2025.

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
Retirement benefits including defined benefit and defined contribution plans
Generous vacation, holiday and sick time and leave plans
Onsite childcare (Ames, Iowa)
Life insurance and long-term disability
Flexible Spending Accounts
Various voluntary benefits and discounts
Employee Assistance Program
Wellbeing program
Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

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About Iowa State University

Iowa State University is a student-centric leading land grant university known worldwide for excellence in science and technology, discovery, and innovation. Operating with the conviction that higher education should be accessible to all, Iowa State offers more than 100 undergraduate, over 110 graduate, and nearly 85 doctoral programs, and is established as an R1: Doctoral University with world-class scholars tackling challenges with innovate research and solutions. Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community. Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work. All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state ...law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check. Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against.

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