1.  Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program. 2.  Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans. 3.  Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation. 4.  Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. Develops and manages the program's operating budget. 5.  Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 6.  Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. 7.  Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program's website and monitors all changes and additions to the editorial content. 8.  Performs other duties as assigned.

Required Skill/ability 1:  Demonstrated high-level administrative support skills, including calendar management. Flexible and ability to quickly identify and handle urgent priorities, including taking steps to resolve problems effectively. Ability to adapt and respond positively to unique, unforeseen or unusual circumstances.

Required Skill/ability 2:  Customer service oriented; team player; strong interpersonal skills; positive attitude and constant professional demeanor and appearance. Ability to plan and resolve administrative conflicts, and prioritize in a complex and dynamic environment.

Required Skill/ability 3:  Demonstrated initiative and follow-through on projects, taking ownership for assigned functions. Highly organized, detail-oriented and thorough. Thoughtful and creative in planning and accomplishing the work.

Required Skill/ability 4:  Strong demonstrated written and oral communication skills, with highly developed skills in Microsoft Office (Outlook, Word, Excel, PowerPoint) and ability to proof documents for consistency in formatting. Ability to compile and present basic data.

Required Skill/ability 5:  Demonstrated reliability and dependability, as well as excellent attendance record and strong work ethic. Ability to maintain composure and professional demeanor in difficult or stressful situations.

Preferred Education:  Demonstrated experience working in an athletics or fast-paced environment. Demonstrated experience with coordinating travel and managing complex calendars.

Work Week:  Standard (M-F equal number of hours per day)

Posting Position Title:  Senior Executive Assistant

University Job Title:  Assistant Director, Athletics Administration

Preferred Education, Experience and Skills:  Demonstrated experience working in an athletics or fast-paced environment. Demonstrated experience with coordinating travel and managing complex calendars.

Minimum requirement of Bachelor's Degree in a related field and four years of related experience or an equivalent combination of education and demonstrated experience.

Return to Search Results