Department Summary

The Deans Department at the UCLA School of Education and Information Studies (Ed&IS) serves as the administrative hub responsible for overseeing the strategic direction, academic programs, faculty affairs, student services, and overall operations within the school. Committed to excellence in education, research, and community engagement, the department plays a pivotal role in advancing the mission and vision of Ed&IS.
Position Summary

Under the direction of the GSE&IS Business Office Assistant Director of Extramural Funds Management, serve as a Contract and Grants Fund Manager in the central Business Office within the Graduate School of Education and Information Studies (GSE&IS), a graduate school that houses two departments, Education & Information Studies, that are very well regarded nationally and offer both professional and scholarly programs. Primary responsibilities include providing advanced financial analysis, including monitoring and analyzing research project payroll & personnel, monitoring compliance and accounting of federal, state, and private contract/grant funding sources. Independently oversee and manage all pre¼-award and post award administration related to contract & grants proposals and at least one research unit. The Contract and Grants Manager will manage an annual budget of over $8-$10 million for an assigned list of individual faculty as well as a large research unit. The incumbent will provide direct support and oversight in a full range of contract and grant activities while proactively promoting compliance with Federal regulations, University policy, and School guidelines. Other responsibilities include the development and dissemination of monthly detailed analysis, payroll and financial reports to provide coherent and concise financial data to project directors, faculty, research units and the Assistant Dean of Financial Administration/CFO. Incumbent is also responsible with exhibiting interpersonal skills needed to establish and maintain a dynamic and effective working relationship with faculty, staff, students, other campus units. In addition, attend national and local conferences that pertain to contract and grant issues and work on ad-hoc projects as assigned by the Assistant Dean of Financial Administration/CFO.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

Advanced working knowledge of accounting and financial principles in a large University of higher education setting. (Required)

Demonstrated experience in acceptable accounting and business practices to provide guidance and direction in financial, contract and grant, and administrative issues. (Required)

Advanced working knowledge of contract and grant administration to direct and manage a nonlinear proposal process, prepare appropriate documents associated with a proposal, and coordinate submission (including web-based) with cognizant University offices. (Required)

Demonstrated experience to create financial reports for audiences at the executive management level, including trend analyses, forecasts, and accurately project ending balances. (Required)

Ability to prepare single project or program/project budgets, potentially involving multiple institutions, for extramural funds in accordance with University and funding agency guidelines and policies. (Required)

Demonstrated ability to manage multiple project budgets to synthesize data in a user-friendly format and use advanced financial and accounting skills to perform functions effectively. (Required)

Ability to handle confidential and sensitive information with discretion, and to maintain professional working relationships with sponsors, industry, government, the UC and other academic and corporate institutions. (Required)

Excellent interpersonal skills, communication skills, and usage of language to clearly and professionally convey information verbally and in writing. Ability to present persuasive arguments and use negotiation skills to achieve mutually agreeable solutions. (Required)

Ability to independently validate expectations, problem solve obstacles, and follow-up to completion and/or proactively report status of assignments/projects. (Required)

Demonstrated ability to work independently, establish priorities, meet fixed deadlines, and follow through tasks to completion often with frequent interruption. (Required)

Working knowledge of policies and procedures in a large institution of higher education, such as accounting, travel, purchasing, consultants, and subawards to coordinate and expedite tasks with associated central offices. (Preferred)

Demonstrated ability to efficiently operate Macintosh and PC computers and the most current software versions with advanced working knowledge of Excel; working knowledge of Word and PowerPoint. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in related area and/or equivalent combination of education and experience (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

5% Domestic Travel

Schedule

8:00 a.m. to 5:00 p.m.
Union/Policy Covered

99-Policy Covered
Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=40037229

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