Job Description:

• Ensures and is responsible for accurate and important data entry and processing of various financial tasks using University systems.

• Lead and participates in monthly account-related tasks, such as account projections, reconciling expenses and budgets, effort allocations and summaries for Faculty, Project Managers, and other CTDS senior leadership.

• Attends monthly or weekly technical calls with sponsors to better understand project specific financial constraints and budgeting.

• Solicits feedback and needs on regularly monthly reporting and designs solutions for these needs for internal and external collaborators.

• Works closely with Technical Project Managers and Team leads to create, charge, and track expenses for projects.

• Recommends assignments of and leads pre-sponsored-award proposal activities between researchers and University Research Administration.

• Consults for and assists Business Operations Managers and other Financial Administrators with their assigned proposal activities.

• Supports standards for post-award activities such as effort reporting, spending projections, cost allocations, equipment inventory, cost reconciliations, grant and account closing processes.

• Improves processes by identifying bottlenecks, potential efficiencies, and learning from changing best practices and industry standards.

• Leads and performs assigned post-award activities for critical and important projects such as effort reporting, spending projections, cost allocations, equipment inventory, cost reconciliations, grant and account closing processes.

• Maintains, develops, and follows up-to-date procedures and policies the University and Sponsored Award processes, and facilitates communication of procedures and policies to relevant stakeholders.

• Researches funding opportunities and brings them to the attention of colleagues.

• Identifies and anticipates reporting and communication needs, collaborating with supervisor and others as needed.

• Provides specialized support for the research enterprise within a department or unit, including pre- and/ or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.

• Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.

• Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.

• Performs other related work as needed.

Preferred Qualifications

Experience:

• Microsoft Excel - intermediate skills.

• Financial or Accounting background, or equivalent work experience.

• 4+ years of experience in working on highly technical sponsored research in computer and software development for biological research.

Preferred Competencies

• Advanced knowledge of creating and managing budgets and projections within Microsoft Excel or equivalent.

• Intermediate knowledge of financial processes within an administrative environment.

• Very strong organizational skills, balancing multiple tasks, deadlines, and budgets.

• Very strong written and communication skills for communications with internal and external stakeholders.

• Ability to be discreet with information pertaining to personnel and research-related activities.

• Ability to schedule and prioritize work within a fast-paced, deadline-driven environment.

• Ability to coordinate and delegate across multiple teams and projects on activities related to grants, contracts, and other areas of pre- and post-award financial administration.

• Ability to quickly adapt to new facets, processes, and systems within pre- and post-sponsored award financial administration.

Working Conditions

• Office environment.

Application Documents

• Resume (required)

• Cover Letter (preferred)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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About University of Chicago (UC)

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