Position Summary:

• Serves as the first point of contact of the office, managing the daily operations (i.e. processing purchases and expenditure reports, maintaining absence records, processing HCM and ROCS requests, coordinating travel arrangements, student management and payroll, as well as calendar management for senior leadership).
• Performs professional work that requires knowledge of university policies, as well as general administrative/office management practices.
• Oversees, plans, and coordinates the management of division special events, ensuring all constituent and attendee needs are met with a high degree of professionalism and that all logistical arrangements are effectively coordinated.
• Assists with the coordination and implementation of projects, programs, committees, etc., under the direction of their supervisor.

Minimum Education and Experience:

• Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination.
• Two years of administrative and programmatic experience, preferably with some experience in higher education or a non-profit organization.

City: Piscataway

State: NJ

Equipment Utilized:

• Must have strong familiarity with equipment and software needed for administration and office management, including but not limited to virtual meeting platforms (Zoom, WebEx, Teams, etc.), Qualtrics, Google Drive, shared drives, Constant Contact, DocuSign, BaseCamp, Doodle, Microsoft Outlook; Microsoft Office Suite: Word, Excel, PowerPoint, Visio, Adobe Acrobat, Rutgers Procurement systems, Peoplesoft, ROCS.

Physical Demands and Work Environment:

• Position may be asked to lift boxes and materials up to 25lbs.
• Position may be asked to travel from time to time, must have access to transportation and be available to work some nights and weekends.

Special Conditions:

• Must be able to work nights and weekends.
• Must have access to vehicle transportation.
• Clean Driving Record.

Posting Number: 24ST2896

About Rutgers University

Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.

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