Sustainability Coordinator

Southern Oregon University

POSITION SUMMARY:
Date application must be received for priority consideration by: September 6, 2024
Anticipated Appointment Begin Date: October 7, 2024
Job Family Group: Support Staff
Support Staff Classification Title: Administrative Program Specialist
Division/Department: School of Science and Business/Institute for Applied Sustainability
Compensation Range (commensurate with experience): Salary Range 20, Steps 1 - Step 7 or $20.15 - $26.44 per hour, or $3,492 - $4,583 per month @ 1.0 FTE
FLSA Status: Non-Exempt
Appointment Basis: 12-month
Time Type: Full-time
Benefits Eligible: Yes
Renewable/Non-renewable/Grants/Limited Duration: Grant Funded/Limited Duration
Limited Duration appointment for two years, with a possible extension for up to an additional 8 years based on continuation of grant.
This position must possess and maintain a current, valid Driver License: Yes
This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check: Yes
Lead Work/Supervisory Responsibilities: Yes
Work Location Type: On-campus
Work Hours: M-F (8:00a - 5:00p) Hours are subject to change with notice.
Worker Status: Must be able to legally work in the United States without visa sponsorship

SPECIAL INSTRUCTIONS TO APPLICANT:

• Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) a letter providing some detail of the applicant's qualifications and interest in the position; and (2) current resume/CV
• For inquiries and additional information, please contact Human Resource Services via email at hrs@sou.edu or by phone at (541)552-8553.
• To view SOU's very generous benefits and pension programs available to eligible positions, please visit https://inside.sou.edu/assets/hrs/Benefits/Benefit_Flyer/2024_Prospective_Candidate_Benefit_Overview_012024.pdf
• Our benefits package is an important complement to the offered salary and our Total Compensation Calculator, https://inside.sou.edu/hrs/comp-calc.html, demonstrates our value and commitment to our employees.

POSITION DESCRIPTION:

This position works in the Sustainability Office to support campus sustainability and zero waste goals. Areas of focus include but are not limited to education and outreach, monitoring and data tracking, reporting and administrating rebate and incentive programs. This will all be carried out to further sustainability across campus in areas such as transportation, landscape and biodiversity, climate action, energy, food systems and waste reduction and recycling. The position will be supervised by the Director of Sustainability.

The position will also work with the Institute for Applied Sustainability. The Institute for Applied Sustainability brings together sustainability across the campus e.g. student engagement, campus operations, faculty and research, community engagement.

Minimum Requirements

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
• an equivalent combination of training and experience.
• One year of postsecondary education may be substituted for up to one year of the experience.

Preferred Requirements

• Bachelors Degree in environmental studies or related field 2+ years working in the area of sustainability
• 5+years coordinating sustainability or recycling programs Experience with monitoring and reporting sustainability data

Essential Functions

Duties - The following examples are typical work activities that are meant to illustrate the general range of work functions and are not meant to be all-inclusive or restrictive:

(40%) Coordinate SOU Sustainability Initiatives

• Continue to develop and encourage waste and waste stream reduction on campus.
• Manage campus recycling center and coordinate waste diversion efforts.
• Hire, train and supervise student employees at recycling center to ensure clean recycling stream.
• Pursue opportunities to expand waste diversion channels.
• Maintain campus waste infrastructure, including bins and signage.
• Provide expertise and support to campus on all waste-related issues.
• Developing outreach and education for waste management on campus including student orientation.
• Work with IAS and the Farm Manager to support sustainable food systems on campus including outreach and administering programs.
• Identify improvements to help achieve SOU's sustainability goals.
• Coordinate and maintain Tree Campus certification.
• Coordinate and maintain Bee Campus certification.
• Serve as an advocate for the University in the community and state.
• Oversee student staff/interns to assist with sustainability coordination and zero waste initiatives.

(20%) Support the Director of Sustainability for monitoring and reporting SOU's sustainability data

• Monitor and report data for sustainability on campus including but not exclusive to solar generation, EV charging, waste diversion, Energy STAR.
• Support the Director of Sustainability in annual reports for greenhouse gas emissions and the Better Climate Challenge and national sustainability reporting.
• Understand incentives and rebates and reporting to the programs e.g. Clean Fuels Program.
• Identify process improvement for existing monitoring and implement new monitoring.
• Support the Director of Sustainability in energy management and energy generation goals on campus.
• Monitoring and reporting on SOU's Climate Action Plan.

(20%) Engagement Training and Communication

• Provide training and guidance to the University community and serve as a central information source about campus sustainability and recycling issues.
• Support the development of programs to educate students, faculty and staff about sustainability and recycling efforts and the benefits of sustainable practices.
• Participate in the Sustainability Council.
• Review and update Sustainability website.
• Create and distribute regular communication on sustainability programs, tips, and engagement opportunities.
• Represent SOU on sustainability in the community (local, regional and national).

(20%) Institute for Applied Sustainability

• Working with the IAS Leadership team, support the development of the Institute for Applied Sustainability.
• Coordinate IAS programs as and when required .

Skills, Knowledge, and Abilities

• Excellent communication skills; demonstrated ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism to effectively handle a broad range of sensitive interpersonal situations.
• Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist.
• Expressed ability to work with frequent changes in policies and procedures, under pressure of deadlines in a fast-paced environment.
• Strong analytical and research skills; demonstrated ability to gather, evaluate, and to develop well-reasoned conclusions and recommendations.
• Demonstrated ability to proactively assess work operations and anticipate potential problems; ability to develop and implement strategies for preventing/resolving problems.
• Great ability to effectively perform work of a highly sensitive and confidential nature that requires access to information. Must be able to exercise sound judgment and discretion, tact, and diplomacy.
• Takes initiative in independently planning, organizing, and performing work assignments within broadly defined parameters
• Demonstrated ability to work with a high level of productivity and accuracy/attention to detail.
• Excellent organizational and time management skills with the demonstrated ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and proficiency with a variety of computer applications including word processing, spreadsheets, databases, online systems, social media platforms, Internet as well as online calendaring and email.
• Demonstrated ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Willingness to and work effectively in a heavily bureaucratic environment which requires regular interaction with a number of levels within the organization and multiple outside agencies.
• Working knowledge or ability to quickly learn, university infrastructure, policies, and procedures.
• Demonstrated ability to provide training and direction to student assistants.
• Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.

Physical Demands

• Normal office activities such as sitting/standing at a desk, using a computer, answering phones, and communicating in person both in writing and via phone with others.

Special Conditions

• Must be willing to travel and attend training programs off-site for occasional professional development.
• Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
• Must be able to successfully pass a pre-employment background check.
• This position classification has been defined as non-exempt and is subject to the overtime provisions of the Fair Labor Standards Act (FLSA).
• The person holding this position is considered a mandatory reporter under the Oregon Revised Statutes and is required to comply with the requirements set forth by the Oregon Department of Human Services.

_________________________

SOU is an equal access AA/EOE committed to achieving a diverse and inclusive workforce

In compliance with the Americans with Disabilities Act (ADA), Southern Oregon University will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application, interviewing, and selection process. You are not required to note the presence of a disability on this application. If, however, you require a reasonable accommodation in the application and/or interview process due to disability, requests must be made in a timely manner to Human Resources.

Diversity Statement:
Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.

SOU Land Acknowledgement
We want to take this moment to acknowledge that Southern Oregon University is located within the ancestral homelands of the Shasta, Takelma, and Latgawa peoples who lived here since time immemorial. These Tribes were displaced during rapid Euro-American colonization, the Gold Rush, and armed conflict between 1851 and 1856. In the 1850s, discovery of gold and settlement brought thousands of Euro-Americans to their lands, leading to warfare, epidemics, starvation, and villages being burned. In 1853 the first of several treaties were signed, confederating these Tribes and others together - who would then be referred to as the Rogue River Tribe. These treaties ceded most of their homelands to the United States, and in return they were guaranteed a permanent homeland reserved for them. At the end of the Rogue River Wars in 1856, these Tribes and many other Tribes from western Oregon were removed to the Siletz Reservation and the Grand Ronde Reservation. Today, the Confederated Tribes of Grand Ronde Community of Oregon (https://www.grandronde.org) and the Confederated Tribes of Siletz Indians (https://www.ctsi.nsn.us/) are living descendants of the Takelma, Shasta, and Latgawa peoples of this area. We [you may say I or the name of a program/department] encourage YOU to learn about the land you reside on, and to join us in advocating for the inherent sovereignty of Indigenous people.

Notice to Prospective Employees
Section 485 of the Higher Education Act, and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the 'Clery Act'), require that prospective employees be notified of the availability of SOU's Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on the use, possession, and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention.

An electronic copy of the Annual Security Report (ASR)can be accessed at the following link:
https://inside.sou.edu/security/statistics.html. A physical copy of the ASR is available at no charge upon request. To request a copy please visit the Campus Public Safety Office at 382 Wightman Street, Ashland OR 97520. For more information call 541-552-6258, or email clerycoordinator@sou.edu.



To apply, please visit: https://sou.wd1.myworkdayjobs.com/en-US/Southern_Oregon_University/job/Southern-OregonAshland-Campus/Sustainability-Coordinator_R0000435







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