Shared Services Administrator, Dean's Office - Georgetown University College of Arts & Sciences

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The Georgetown University College of Arts & Sciences experience is marked by intellectual vitality, a global outlook, and dedication to service. In the Jesuit tradition of cura personalis, the Georgetown University College of Arts & Sciences strives to provide its students with a multifaceted liberal arts education-an education of the whole person. Our exceptional students and world-class faculty are the heart and soul of the university.

The Shared Services Administrator is a member of the Shared Administrative Operations (SAO) team within the College of Arts & Sciences' Dean's Office. The position assumes independent management of the day-to-day operations for a variety of programs and departments within the College. The incumbent serves as a resource to these departments/programs on university human resources and faculty appointment policies and procedures, handling payroll, purchasing, and accounts payable matters. Reporting to the Director of Administrative Operations and overseeing complex administrative processes, the Shared Services Administrator duties will include:

• Serve as the main point of contact for faculty, staff, and other university administrators and interacting with persons and organizations, conducting business with the departments/programs.
  
• Act as a key resource on University Human Resources and Faculty Appointment policies and procedures.
  
• Handle HR-related administration in departments/programs, such as hiring, onboarding, termination paperwork, and payroll support.
  
• Administer and reconcile purchasing, accounts payable, and other financial matters.
  
• Plan events and design all marketing materials for these events, maintaining, updating, and developing the respective website.
  
• Coordinate space requests for teaching, events, and program activities.
  
• Oversee logistical arrangements for the faculty travel and guest scholars visiting the University.
  
• Maintain professional, cordial working relationships with all members of the department and all others who visit, conducting business with the department in support of the research, instructional, and service missions of the units.
  

Requirements and Qualifications

• Bachelor's degree with at least 3 years of professional work experience - preferably in an academic setting
  
• Experience in managing administrative operations, leadership and budgetary oversight
  
• Proficiency in Microsoft Office Suite, with particular emphasis on Excel (e.g., pivot tables, VLOOKUPs, macros) and experience and/or familiarity with managing database queries
  
• Strong communication skills with the ability to learn quickly, be flexible and act resourcefully
  
• Ability to work both independently and collaboratively
  
• Familiarity with website management, social media and related analytics preferred
  
• CourseLeaf, Cognos and Workday (Georgetown Management System) system experience preferred
  
• Knowledge of Georgetown University financial and human resources procedures preferred
  

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Cover letter and resume required for consideration.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$44,022.00 - $73,406.80

Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Main-Campus/Shared-Services-Administrator--Dean-s-Office---Georgetown-University-College-of-Arts---Sciences_JR18380







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