Gardner, Massachusetts
Keene, New Hampshire
Chicago, Illinois
Chicago, Illinois
Clinton, New York
Burlington, Massachusetts
Ann Arbor, Michigan
Orange, California
Staten Island, NY, 10314, USA
Posted: 18-Nov-23
Location: Gardner, Massachusetts
Salary: Open
Categories:
Internal Number: 170016
General Statement of Duties:
Performs all functions related to the selection and purchase of materials, supplies, equipment and services for the College. Serves as primary contact for procurement activities, procedures and policies, in support of the college community. Maintain relationships with the vendor community. Works with administration to review and support process improvements for purchase orders, vendor selection, and systems to create a modern and efficient procurement process.
Responsibilities:
- Collaborates with college personnel for the purchase of supplies and equipment in order to determine compliance with established procedures and in order to take appropriate action.
- Obtains information concerning materials, supplies and equipment by interviewing vendors, visiting vendor facilities, attending product demonstrations, reviewing technical literature and inspecting product samples in order to determine availability, appropriateness and suitability of products, to select items to be purchased and to recommend appropriate action.
- Provides technical assistance and advice to college personnel, vendors, etc. in order to insure compliance with established procedures.
- Prepares written documents outlining description of goods and services to be provided including product performance, costs, delivery date and related information in order to meet college requests.
- Maintains records of MWCC for the purchase of supplies, materials and equipment in order to facilitate procurement of required products. Including but not limited to purchase orders, internal purchase requisitions, contracts, lease schedules, bid, etc.
- Review purchase requisitions for appropriateness and required approvals. Enters data and generates purchase orders in the Procurement system and communicate orders with vendors and college personnel as needed.
- Coordinate assigned purchasing functions, including but not limited to IPR's, purchase orders, contracts, bids, vendor and college community correspondence, etc. in order to ensure efficient operations and compliance with established standards
- Provide on-the-job training and orientation for employees.
- Maintains working knowledge of procurement best practices, and fiscal systems such as Banner, Operational Services Division, Division of Capital Asset Management, Massachusetts Higher Education Consortium, and COMMBUYS.
- Confer with vendors and agency staff in order to exchange information and resolve problems
- Monitor assigned college purchasing activities in order to coordinate efforts of staff and to ensure compliance with established standards and college objectives.
- Position is in person on Gardner Campus with the potential of some remote work available via the telework policy.
- Other special projects and job-related duties as assigned.
For complete union specifications please click HERE
Job Requirements:
Minimum Qualifications:
Applicants must have at least (A) three years of full-time, or equivalent part-time, professional or paraprofessional experience in purchasing work, and (B) of which at least two years must have been in a professional capacity, or (C) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. An Associate's degree with a major in business administration or business management may be substituted for a maximum of one year of the required (A) experience. *
II. A Bachelor's or higher degree with a major in business administration or business management may be substituted for a maximum of one year of the required (A) experience and one year of the required (B) experience. *
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
NOTE: Educational substitutions will only be permitted for a maximum of two years of the required experience. Substitutions will be permitted for a maximum of one year of the required (B) experience.
Required Knowledge, Skills, and Abilities:
- Knowledge of the principles and practices of purchasing.
- Ability to understand, explain and apply the laws, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
- Ability to understand and apply college procedures and guidelines governing the purchase of supplies, materials and equipment.
- Ability to gather information through questioning individuals and examining records and documents.
- Ability to read and interpret documents such as contracts, bids, specifications, etc.
- Ability to prepare general reports.
- Ability to work accurately with names, numbers, codes and/or symbols.
- Ability to use charts, graphs and tables.
- Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations.
- Ability to assemble items of information in accordance with established procedures.
- Ability to determine proper format and procedure for assembling items of information.
- Ability to communicate effectively in oral and written expression.
- Ability to maintain accurate records.
- Ability to follow oral and written instructions.
- Ability to give oral and written instructions in a precise, understandable manner.
- Ability to establish and maintain, harmonious working relationship with others.
- Ability to deal tactfully with others.
- Ability to adjust to changing situations to meet changing program or production requirements.
- Ability to work independently.
- Ability to exercise sound judgment.
- Knowledge of the methods of general report writing.
Desired Qualifications:
- Technical aptitude to work within automated systems.
- Experience with Vendor maintenance and management.
- Experience working in public procurement, preferably higher education.
- Commonwealth of Mass MCPPO training and/or certification highly desirable.
Equivalency Statement
Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.
Additional Information:
Salary: $58,306.56-$82,853.94
An appointment made from outside the bargaining unit must be made at step one $58,306.56 of the salary range unless the collective bargaining agreement dictates otherwise.
Grade: 19
Employee Status: Full Time
Benefits: Yes
Hours per Week: 37.5
Number of Weeks: 52
Mount Wachusett Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, gender, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
