Position Title: Office Administrator, The Regional Institute

Posting Number: R230153

Employer: Research Foundation

Salary Range: $57,000 - $60,000

FTE: 1.00

Position Summary:

• Serve as UBRI's point person for University and School of Architecture and Planning coordination on issues related to contracts, fiscal management, invoicing, human resources, and related operational activities
• Update paperwork, maintain documents, and record information as needed;
• Prepare quarterly financial reports as well as project-specific reports related to fiscal and resource management;
• Support project leads and director in problem solving across various projects;
• Manage filing system and help to organize and maintain office common areas
• Coordinate and schedule events and meetings as necessary;
• Maintain office supply inventory, and office equipment and/or supplies as needed;
• Update, maintain, and manage UBRI's project management database;
• Coordinate with University officials to negotiate contracts with clients/sponsors and to prepare project invoices;
• Coordinate the work of subcontractors/supplies to ensure they meet project needs.

Minimum Qualifications:

• Bachelor's degree with 1 year of academic or other experience relevant to the position, including interest and knowledge of urban planning and policy development, economic development or community development;
• Excellent writing, organizational, interpersonal, and time management skills;
• Ability to work independently and collaboratively in a deadline-driven environment;
• Excellent computer skills, including high proficiency in Microsoft Excel.

Preferred Qualifications:

• A degree from an accredited institution relating to Financial Management or Public Administration (Examples include Management, Economics, Accounting, Non-Profit Management, and Public Administration);
• A minimum of 5 years' experience preferred
• Database design experience (Microsoft Access, etc.);
• Data visualization experience (Tableau, Looker, High charts, etc.);
• Familiarity with Adobe Creative Suite (Illustrator, InDesign, etc.);
• Familiarity with the Buffalo Niagara region.

Deadline for Applicants: Open Until Filled

Quicklink for Posting: 43198

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About University at Buffalo (SUNY)

The University at Buffalo (UB) #ubuffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowl¬edge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. UB is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

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