Job Description:

• Works directly with faculty to identify, prepares, and submit proposals to NIH and other non/federal sponsors and ensures timely submission of required annual reports, continuation applications, just-in-time submissions, no-cost extensions, or other administrative changes.

• Works directly with the PI to develop proposal budgets and reconcile award budgets in accordance with the needs of the research plan, agency, and University requirements. Gathers needed documentation and manages the execution of sub-awards, sponsored consulting agreements, amendments, material transfer agreements, and data use agreements.

• Works closely with department grants office senior leadership to effectively manage financial components of research projects. This includes award management of internal pilot projects, foundations, non-federal sponsors, and multi-million NIH grants; and working with multiple collaborating institutions and foreign entities.   

• Establishes and maintains appropriate working relationships internally and externally and serves as a unit contact for administrators outside of the department. Attends institutional meetings and training opportunities that focus on grants and contracts management.

• Works in conjunction with the post-award administrator to prepare and submit annual Progress Reports for awarded grants and contracts including, but not limited to, personnel forms, science updates, annual effort aggregates, publications through NCBI and Final Invention Statements.

• Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to facultyâ™s attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.

• Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.

• Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.

• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits and agency site visits.

• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelorâ™s degree in related field.
   

Experience:

• Submission of NIH grant proposals.

• Preparing large, multi-site grant budgets.

• Working in academic setting.

• Both domestic and international collaborations. 
   

Technical Skills or Knowledge:

• Ability to have rapid proficiency in university systems and a high level of proficiency in Word and Excel. 

Preferred Competencies

• Ability to analyze, interpret and implement university policy and procedures and sponsor guidelines and regulations to ensure accurate response.

• Ability to keep abreast of NIH policy updates and implement changes accordingly.

• Ability to work successfully with university students, faculty, and staff.

• Strong written and verbal communication skills.

• Strong analytical, organizational, and interpersonal skills.

• Ability to handle sensitive and confidential situations and information with absolute discretion. 

• Ability to take initiative and manage multiple projects simultaneously, and work under pressure with minimal supervision. 

Working Conditions

• Hybrid work arrangements will be considered.

Application Documents

• Resume/CV (required)

• Cover Letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

Connections working at University of Chicago (UC)