Under the direction of the Accounting Manager, this position will maintain the organization’s fixed asset process, federal grant and third-party contracts, credit card usage, and support and serve as the backup for payroll. In addition, it will assist in the development and implementation of accounting policies and procedures, and be responsible for the daily, weekly, monthly, and quarterly processing tasks as assigned.

 

• Review credit card statements for proper support and financial reporting (i.e., receipts, business purposes and supervisor approvals), prepare journal entries, and track and follow up on past due submissions. Update policy and procedures recommendations to the Accounting Manager as needed.
• Track cash advances that are issued, review expense reports for accuracy, and ensure the proper approvals, and supporting documentation is included. Prepare and post journal entries associated with this process and update policy and procedures as needed.
• Maintain all aspects of the fixed asset process including the FAS subsidiary system, tracking of assets, tracking of disposals, depreciation expense calculation and posting, general ledger reconciliation of both the fixed assets and accumulated depreciation, and monthly fixed asset/accumulated depreciation roll forward.
• Process federal grant and third-party revenue invoices in accordance with the contractual obligation including proper recording of revenue and expense, preparation and entering of journal entries as needed, and preparing reconciliations on a monthly basis.
• Track, maintain, and reconcile all general ledger accounts related to accounts receivable, prepaids, unallocated expenses, and accrued liabilities. This will include updating all subsidiary schedules and working closely with other departments related to these accounts to ensure financial accuracy. 
• Support and serve as back up for the Payroll Process. This will include working closely with the Payroll Administrator on the weekly review of entries to ensure proper recording of labor hours, rates, and benefits to the organization’s payroll tracking system, as well as ensuring proper calculations and uploading of retirement benefits. 
• Assist with preparation of annual tax forms, audit support schedules, and financial surveys as needed.

 

Required Qualifications:

• 3-5 years of relevant experience within an accounting or related department
• Bachelors degree, preferably in Accounting
• Ability to handle multiple priorities, meet strict deadlines, and achieve defined goals
• Strong written and verbal communication and organizational skills, attention to detail, and ability to anticipate needs
• Proficiency in Microsoft Office
• Familiarity with Banner database or similar ERP desired
• Banner experience preferred