Rowan-Virtua School of Osteopathic Medicine

Job Title:                  Staff Assistant

Department:             Academic Affairs, Admissions Office

Facility:                    Rowan-Virtua School of Osteopathic Medicine, Stratford, NJ

Reports To:              Assistant Director of Admissions

SUMMARY

Performs a wide variety of administrative and support services for the School of Osteopathic Medicine Admissions Office to maximize efficient workflow. Assists in the planning and support of program activities.  Assists in coordinating office operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

Responsible for providing administrative, analytical, computing and staff support for the department.  Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, data base maintenance, and forms and graphics generation utilizing a variety of software packages.

Assists with managing prospective student applications in the admissions application management software program, (AMP) and the primary application management software program, (WebAdmit).  Enters admissions decision codes in AMP, WebAdmit and Banner.

Support the preparation of the Admissions Interview schedule including the scheduling of applicants and interviewers.  

Screens calls and provides information in accordance with organizational policy.  Assists with front desk coverage.  Receives and appropriately handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries from prospective students and University staff.

Develops and implements controls for work assignments under the direction of the Assistant Dean for Admissions.

Maintains essential records and assists in the maintenance of all activity files.

Prepares and/or compiles data for special reports and analyses, monthly reports, program evaluations, and other related reports within prescribed guidelines.

Undertakes routine writing and editing assignments; generates correspondence for signature; maintains mailing lists.

Maintains or assists in maintaining department accounts, monitoring expenditures and ensuring compliance with budgets.

Coordinates and maintains the department calendar. Exercising discretion, applies informed independent judgment to help manage the Assistant Dean’s time.  Makes travel arrangements and prepares meeting agendas.

Evaluates office procedures, establishes standards, and recommends and implements new or modified procedures as needed.

Serves as a liaison between the department and other administrative units such as Purchasing, Accounts Payable, Human Resources and Information Services and Technology.

Understands and adheres to Rowan’s compliance standards as they appear in the Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.

Keeps abreast of all federal, state and University regulations, laws and policies as they presently exist and as they change or are modified.

Performs other duties as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Bachelor’s Degree in Liberal Arts, Public or Business Administration, the Social Sciences or a related field, plus one (1) year of professional level experience in a business office, government agency, or university setting.  Additional related experience may be substituted for the degree on a year-for-year basis.  

NOTES: 

• Only completed, online applications submitted on or before the deadline will be considered.
• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position. 

About Rowan University

A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 23,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. Home to Henry M. Rowan College of Engineering; Ric Edelman College of Communication & Creative Arts; William G. Rohrer College of Business; Virtua Health College of Medicine & Health Sciences; Cooper Medical School of Rowan University and the School of Osteopathic Medicine, it also comprises the colleges of Education, Humanities & Social Sciences, Performing Arts, and Science & Mathematics; Virtua Health School of Nursing & Health Professions; the schools of Earth & Environment; Innovation & Entrepreneurship; Translational Biomedical Engineering & Sciences; Veterinary Medicine; the Graduate School of Biomedical Sciences; and a multidisciplinary honors college. Rowan focuses on practical research at the intersection of engineering, medicine, science and business while ensuring excellence in undergraduate education. The University has earned national recognition for innovation; commitment to high-quality, af...fordable education; and developing public-private partnerships. A Carnegie-classified (R2/high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university for three consecutive years as reported by The Chronicle of Higher Education.

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