University of California Irvine

Senior Administrator of Special Programs


Updated: Mar 13, 2023
Location: Irvine-Campus
Job Type:
Department: Chemistry



Job Opening ID: 49641

Reports To: Department Administrator

Working Title: Director of Special Programs

Department: Chemistry

Bargaining Unit: 99

FLSA: Exempt

Payroll Job Code: 007377

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F Hybrid

Employee Class: Career

Position Summary:

The UC Irvine Department of Chemistry is one of four departments in the School of Physical Sciences. The department provides world-class education and training for our student population while pushing the frontiers of knowledge through cutting edge research. The administrative staff form a collaborative team in the Department of Chemistry that work together to find innovative solutions to achieve goals and improve practices. The Department of Chemistry is committed to excellence through inclusion and diversity. We welcome, respect, and are strengthened by our diversity as women, men, and people of all gender identities, gender expressions, and sexual orientations. We benefit from our common humanity, as well as our difference in race, ethnicity, age, national origins, socioeconomic backgrounds, abilities, religions, and point of view.

The Senior Administrator of Special Programs supports the research, educational, and outreach activities of two Energy Frontier Research Centers (EFRCs) funded by the US Department of Energy, as well as providing high level strategic planning and administration for other extramurally funded research initiatives in the Department of Chemistry. Also support the awards committee and other efforts that bring recognition to the Department of Chemistry. Incumbent reports to and works in close partnership with Faculty Directors, Principle and Co-Investigators, and MSO to administer large, technically complex, and continuously evolving centers involving faculty and researchers from many US institutions. Incumbent works within the policies and procedures of the University, School, Center, and the funding agency to achieve Center goals. Specific activities include Center-wide coordination and planning of activities, conference organization, financial management, budget preparation, facilities, support, proposal preparation, academic personnel and human resource support, general administration and resource allocation. General responsibilities include high level contract and grant preparation (particularly large pre-award submissions), and assistance with various reporting duties. Position provides guidance and coordination to faculty awards committee as well as providing leadership on various statistical and reporting requests for ranking and reviews.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$71,300.00 - $128,700.00 (annual)

Budgeted Salary Range: $71,300.00 - $80,000.00

Required:

• Two or more years of experience in a university setting.
• Bachelor's degree in related area and / or equivalent experience / training.
• Excellent interpersonal skills and the ability to communicate effectively with a diverse and high-level group of individuals, faculty, staff, students, UCI administrators, and representatives of private industry in a diplomatic and professional manner. Strong skills in short-term planning, analysis, problem-solving, and customer service. Knowledge of a variety of administrative operational activities such as event planning, risk management, website design, accounting and payroll, and contracts and grants regulations and guidelines. Experience with event planning to include venues, catering, ground transportation, and travel arrangements (including dynamics of international travel and foreign visitors. Ability to work independently, using judgment, analytical and decision making skills. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Ability to anticipate problems and take initiative in presenting alternatives and implementing solutions to eliminate or mitigate potential negative effects and ensure effective change. Ability to use discretion and maintain confidentiality.

Preferred:

• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees. Experience with web content management and website maintenance. Working knowledge of pre-award contracts and grants proposal preparation. Solid knowledge of common University-specific computer application programs. Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
  
• Legal Right to work in the United States
  
• Vaccination Policies
  
• Smoking and Tobacco Policy
  
• Drug Free Environment
  

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
  
• E-Verify
  
• Pre-Placement Health Evaluation
  

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Job Opening ID: 49641Reports To: Department AdministratorWorking Title: Director of Special ProgramsDepartment: ChemistryBargaining Unit: 99FLSA: ExemptPayroll Job Code: 007377Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-F HybridEmployee Class: Career Position Summary: The UC Irvine Department of Chemistry is one of four departments in the School of Physical Sciences. The department provides world-class education and training for our student population while pushing the frontiers of knowledge through cutting edge research. The administrative staff form a collaborative team in the Department of Chemistry that work together to find innovative solutions to achieve goals and improve practices. The Department of Chemistry is committed to excellence through inclusion and diversity. We welcome, respect, and are strengthened by our diversity as women, men, and people of all gender identities, gender expressions, and sexual orientations. We benefit from our common humanity, as well as our difference in race, ethnicity, age, national origins, socioeconomic backgrounds, abilities, religions, and point of view. The Senior Administrator of Special Programs supports the research, educational, and outreach activities of two Energy Frontier Research Centers (EFRCs) funded by the US Department of Energy, as well as providing high level strategic planning and administration for other extramurally funded research initiatives in the Department of Chemistry. Also support the awards committee and other efforts that bring recognition to the Department of Chemistry. Incumbent reports to and works in close partnership with Faculty Directors, Principle and Co-Investigators, and MSO to administer large, technically complex, and continuously evolving centers involving faculty and researchers from many US institutions. Incumbent works within the policies and procedures of the University, School, Center, and the funding agency to achieve Center goals. Specific activities include Center-wide coordination and planning of activities, conference organization, financial management, budget preparation, facilities, support, proposal preparation, academic personnel and human resource support, general administration and resource allocation. General responsibilities include high level contract and grant preparation (particularly large pre-award submissions), and assistance with various reporting duties. Position provides guidance and coordination to faculty awards committee as well as providing leadership on various statistical and reporting requests for ranking and reviews. Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. $71,300.00 - $128,700.00 (annual)Budgeted Salary Range: $71,300.00 - $80,000.00 Required: Preferred: Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

To apply, visit https://careersucirvine.ttcportals.com/jobs/12145385-senior-administrator-of-special-programs





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