DESCRIPTION

The Department of Medicine (DOM) is responsible for fulfilling the academic, teaching, research, and clinical missions of the University of California San Diego and employs 600+ full-time salaried faculty members and 200+ academic appointees. Staff personnel include 1000+ staff, students, and volunteers. There are over 250 clinical faculties practicing at multiple sites and hospitals. The total direct annual budget is approximately $260 million, which includes contract and grant revenues, clinical practice and medical center funds, and other state and private endowment funds.

Under the direction of the Administrative Vice Chair (AdVC), the incumbent establishes departmental goals and manages the financial and administrative functions of the Medicine Sponsored Projects Office (SPO) with annual expenditures of nearly $160,000,000 Direct Costs. Act as lead advisor to DOM Chair and Division Chiefs on all sponsored portfolio activities.

The incumbent is responsible for all Pre-, and Post Award Grant and Contract Accounting and Administration for UCSD research representing over $160 million annually and more than 800+ active research awards on the post-award side, with close to 1.1 billion in proposals submitted per year. Active awards include approximately 100 National Institutes of Health (NIH), 12 Training Grants, 15 PPG/SCORE/Center Grants in addition to private grants, personnel agreements with local sponsors, Laboratory Service Agreements, and other research funding as directed by the AdVC.

Leads organizational objectives and governs a team of 6 assistant directors/ supervisors and their approximately 34 sponsored projects staff in the areas of pre-, and post-award contract and grant administration. Responsible for the establishment and management of all sponsored projects in the department. Implement operational and financial systems for managing and reporting of all SPO portfolios and ensuring financial and administrative controls for all sponsored project funding.

Manages the liability of the budget process related to faculty funding on grants for both SPO and related Organized Research Units (ORUs) (e.g. VMRF, UCSD Cancer Center, etc.,) . Leads and integrates enterprise-wide relationships with institutional, departmental, and divisional teams and offices. Oversee, monitor and advise AdVC and Chair on all fiscal issues with Medicine funds managed by non-SPO staff, including ORU's and individual Principal Investigator's (PI).

Collaborates with departmental and institutional leadership to develop systems and reporting mechanisms. Works closely with departmental faculty, division administrators and support staff to identify short-/ and long term opportunities.

Responsible for executing communications for all research related policy and procedure input. Functions as lead administrator for multiple SCOR, PPG and other major grants providing direction to supervisors, fund managers and PIs.

Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Reviews and approves recommendations for functional programs. Provides guidance to subordinates to achieve goals in accordance with established policies.

Must be a team player, representing institutional objectives and goals as a primary measure for success.

MINIMUM QUALIFICATIONS

• Eleven (11) years of related experience, education/training, OR a Bachelor's degree in related area plus seven (7) years of related experience/training.

• In-depth knowledge of the organization's operational, personnel, and financial transactions and systems related to administration of contracts and grants.

• Demonstrated ability to negotiate mutually beneficial agreements.

• Knowledge of industry best practices.

• Service orientation, strong management skills, leadership, sound judgment and decision making, critical thinking and creative problem solving. Knowledge of academic and staff personnel management concepts and policies in a university setting. Knowledge and/or experience managing in a union environment. Experience managing in a diverse workforce environment.

• Skills using common desktop / web applications; understanding of research enterprise databases. Strong working knowledge of computer applications and technologies, including web-based technology, for a variety of uses including accounting, financial reporting, database management, and communication systems. Know

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  About University of California San Diego

  UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.

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