FACILITY OPERATIONS-IUB (BL-PHYP-IUBLA)

The Capital Planning & Facilities (CPF) division of Indiana University has an exciting leadership opportunity for a financial administration leader.

CPF works to ensure that all IU campuses are beautiful, functional, and sustainable by supporting excellence in teaching, learning, research, and community engagement across the entire university. This position is part of the Support Resources unit which provides financial analysis, budget oversight, compliance support, procurement and construction contract management, bidding, supplier relationships and transactional processing for all units within the CPF division. Learn more about Support Resources by visiting our webpage here.

At CPF, we believe diversity, equity, and inclusion are inseparable from our mission to create campuses and communities that keep our faculty, staff and students feeling safe, supported and included. CPF Cares about each individual and the unique background and capabilities they bring to our team. It is through these diverse experiences and perspectives that we will thrive in the future as a team that actively represents Indiana University's commitment to diversity and equity.

Department Specific Responsibilities

• Supervises, coordinates and participates in the operation of the Carpenter Shop.
• Supervises construction, repair and installation of floor coverings, furniture, locks, glass, and cabinetry, masonry, ceiling systems, asphalt/vinyl/ceramic/and pool tile, wooden structures and fixtures. Obtains supplies and materials. Supervise personnel actions, monitor individual performance.
• Budgetary management, responsibility and accountability on a project-by project basis under several types of situations: Identify appropriate maintenance projects, prepare a scope and estimate of time and costs, and submit project scope and estimate to customer for funding.
• Analyzes, reviews and problems solve issues, customer concerns, and overall results.
• Identifies contractors for maintenance projects and supervise the contracted work.
• Provides feedback and advice to Facility Operations Administrators: assess projects, objectives and budget expectations as well as inform administrators of any barriers; coordinate projects, timelines and inform of impact to other Facility Operations activities, and control costs, short and long.
• Orders job materials and supplies in accordance with university policies.
• Supervises personnel as they work through their assignments, monitor individual performance, provide constructive feedback, supply training, promote positive collaboration between staff including other shops and divisions, and ensure accountability.
• Manages a budget and be responsible and accountable on a project-by project basis under fast-paced and sometimes high stress environment.
• Extensively uses CMMS (AIM) work order system to perform work and analyze performance.
• Works in partnership with various groups inside and outside BMO to ensure jobs are completed on time and within budget and to the satisfaction of the end user.
• Examines provided prints, estimates, schedules, and other various documents to ensure accuracy.
• Participates in positive and progressive interaction with all levels and divisions within the University as the representative of BMO.
• Assists BMO management in developing standard operating procedures and processes with the intention of maximizing efficiency and streamlining workflow.
• Produces written material suitable for review by executive level management and, at times, require the applicant to present material to executive management.
• Collaborates with coordinators to schedule necessary interruption of services.
• Promotes continued growth of team members in job skills and interpersonal work relationships

General Responsibilities

• Provides day-to-day operational management of Facility Operations staff.
• Establishes short-term operational objectives.
• Identifies operational issues and/or areas of improvement and implements solutions to improve processes and/or operational efficiency.
• Analyzes, monitors, and evaluates performance of assigned staff; establishes work priorities, conducts performance reviews, and provides corrective action as needed.
• Ensures adequate staffing and effective scheduling; participates and informs employment decisions for assigned staff.
• Provides direct supervision and oversight of assigned staff and activities; impacts, and is held accountable for, the performance of team and/or assigned staff.
• Ensures and provides training to assigned staff to improve Facility Operations; researches and identifies development opportunities for assigned staff.
• Researches and stays up-to-date on new industry Facility Operations standards, best practices, and emerging technology; keeps next-level leader(s) informed of trends as well as significant problems.

EDUCATION

Required

• Bachelor's degree in business, inventory management, controls, facilities management, or related field

WORK EXPERIENCE

Required

• 2 years in business, inventory management, controls, facilities management, or related field

Combinations of related education and experience may be considered

LICENSES AND CERTIFICATES

Required

• Possess a valid driver's license and ability to be insured by Indiana University Upon date of Hire

SKILLS

Required

• Ability to work in a safe and efficient manner
• Strong verbal communication and listening skills
• Proficient communication skills
• Effective leadership skills
• Demonstrates problem solving skills
• Demonstrates a high commitment to quality
• Ability to simultaneously handle multiple priorities
• Understanding of budgets and budgeting process.
• Knowledge and understanding of Microsoft Office programs such as Word, Excel, Outlook, etc.
• Ability to successfully complete required training programs.

Preferred

• Basic knowledge of basic building codes
• Ability to read and interpret large-format schematics, blueprints, and drawings.

This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$70,000 - $72,000 annually

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Career Level: Operational

FLSA: Exempt

Job Function: Engineering, Trades & Facility

Job Family: Facility Management

Click here to learn more about Indiana University's Job Framework.

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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Telephone: 812-856-1234