Herc-Higher Education Recruitment Consortium

Faculty Administrator

Job Code Title: Administrative Associate 2

Job Code: 4102

Grade: E

Exemption: Non-exempt

Note: Not all unique aspects of the job are covered by this job description

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Stanford's Department of Economics is a national leader in economics. The Department's central missions are to train students at the undergraduate and graduate level in the methods and ideas of modern economics, and to conduct both basic and applied research in economics that pushes forward the frontier of knowledge in the field. With 40+ faculty, 4 lecturers, 125+ graduate students and post-doctoral fellows, 200+ undergraduates, and 13 staff, the Department is breaking new ground in pioneering research that analyses and proposes solutions to some of the biggest challenges in society today.

JOB PURPOSE:

Stanford Department of Economics is seeking a full-time Faculty Administrator to provide complex administrative and operational support to about 12 faculty members.

Reporting to the Finance Manager, the Faculty Administrator will work as part of a team, and key responsibilities include, but re not limited to:

• performing duties associated with scheduling, organizing, and operating seminars and workshops
• making complex travel arrangements
• processing expense reports
• processing purchasing and travel card transactions
• providing support for courses
• other general tasks associated with the position are copying, scanning, mailings, answering phones, and ordering supplies

CORE DUTIES*

• Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating seminars and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, and conference and seminar materials.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives.
• Maintain approved content on websites.

* - Other duties may also be assigned