Provides program management for a faculty member - in support of their duties with both the Department of Chemistry and the International Institute for Nanotechnology - recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions.
The program/project is summarized below. (Definitions: Program: plan or system of taking action toward a goal. Project: planned actions with specified beginning & end.)
Please highlight areas of responsibility:
Budget & Financial
Manages day to day operations.
Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
Manages design and development of program databases; compiles & analyzes data; prepares reports.
Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.
Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.
Budgets & Financial
Participates in budget preparation.
Maintains budget & associated analysis & reports.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates.
Communication, Outreach & Recruitment
Develops coordinated, consistent marketing and brand messages.
Creates state-of-the-art website.
Incorporates social media and networking into program/project aspects as appropriate.
Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.
Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
Partners with NU development office and grant manager to identify and seek program funding.
Works closely with faculty to encourage and help undergraduate students arrange research.
Prepares proposals; provides administrative guidance for grant preparations including budgets and justifications.
Identifies grant funding.
Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.
Ensures compliance with all necessary organizations.
Tracks data entry of grades into CAESAR, assuring faculty completes process by deadline.
Bachelor's degree or the equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
Master’s degree or the equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
4 years of applicable work experience.
Advanced Microsoft Office skills (PowerPoint, Word, and Excel), Outlook, and web browsers.
Proficient with PeopleSoft
Preferred Competencies: (Skills, knowledge, and abilities)
Excellent communication skills.
Professional demeanor – helpful, respectful, approachable.
Works effectively and efficiently in an environment in which the parameters may change daily.
Adjusts behavior to meet the needs of different people and situations.
Able to discern and lead cost-efficient initiatives without sacrificing quality or core values.
Receptive to feedback, embracing continuous improvement.
Internally motivated to excel.
Graceful under pressure.
Able to work effectively, not just with concrete tangible issues, but also with abstract conceptual matters.
Exacting eye for detail.
Extremely well organized.
Ability to bring order to chaos.
Incorporates honesty, respect, and fairness in daily actions.
Demonstrates logic, rationality and objectivity; shows common sense; uses all available information to make educated decisions.
Anticipates contingencies and focuses on key tasks when faced with limited time and/or resources.
Capable of working as part of a top-notch team and autonomously as the situation requires.
Excellent writing and editorial skills
Confident accepting new challenges
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Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.