The Center for Healthy Aging and Innovation and the Robert L. Kane Endowed Chair in Long-Term Care & Aging (LTC Chair) in the Division of Health Policy and Management, School of Public Health seeks a 100% time office and administrative specialist to provide administrative support for both research and programmatic duties of the Center and the LTC Chair. This position reports to the Center Director/LTC Chair, Dr. Joe Gaugler, and operates as part of a team which manages multiple, on-going and new Center activities/initiatives and associated research projects.
The School of Public Health is committed to anti-racism and anti-oppression in our mission and operations. In pursuit of this goal, we consider an individual’s record working with students and colleagues from historically marginalized backgrounds and experience identifying and eliminating systemic barriers to academic success. Because the SPH and the Division seek to increase the diversity of its workforce, we particularly encourage applications from those who belong to groups that have been historically underrepresented in our discipline, including those who are Black, Indigenous, and people of color, those with disabilities, and those from LGBTQIA+ communities.
The office and admin specialist will conduct operational and administrative processes and activities.
Center Administration - Center for Healthy Aging and Innovation/LTC Chair-Directed Centers (85%)
Provide direct support to Center leadership teams and Center Coordinators for the coordination and development of Centers’ initiatives.
Plan and prioritize meetings. Record and distribute meeting minutes, track milestones, prepare agendas and reports.
Event coordination. Compose and/or prepare correspondence, memoranda, promotional materials or forms, newsletters, manuals, etc.
Design and/or maintain databases, websites, and communication tools (MailChimps). Respond to and initiate inquiries. Manage purchasing, ordering, and invoices, and check requests.
Assist with grant proposals and serve as a resource of information related to the management of programs and projects.
Office and Amin Specialist - Families and Long-Term Care, School of Public Health School of Public Health (15%) –
Administrative coordination for project/team-related activities (including project meeting scheduling/planning, meeting preparation/set-up, maintaining/distributing meeting minutes, website updates, calendar management, purchasing/ordering of supplies, invoicing, copying materials, maintenance of Asana task manager, etc.)
Support the onboarding of potential new hires as assigned
Initiate, compose, and prepare materials and attend community events, including the Caring for a Person with Memory Loss conference (typically a full Saturday in May or June)
Other administrative/clerical duties as assigned
Salary Range $18.67 - $28.45
The University of Minnesota offers a comprehensive benefits package including:
Competitive wages, paid holidays, vacation and sick leave Low cost medical, dental, and pharmacy plans Health care and dependent daycare flexible spending accounts Excellent retirement plans with employer match Disability and employer paid life insurance Wellbeing program with reduced insurance premiums Tuition reimbursement opportunities covering 75%-100% of eligible tuition Student loan forgiveness opportunity Opportunities for growth and promotion Employee Assistance Program
For more information regarding benefits: https://humanresources.umn.edu/sites/humanresources.umn.edu/files/2021_tcd-cslr-75100-ben-0105-7_final.pdf
All required qualifications must be documented on application materials
High school degree with 4 years of related office experience. Training/education may be substituted for some of the years of experience
Ability to work outside of standard 8:00-4:30 operating hours to support occasional community events as needed
Demonstrated organizational and time management skills, with proven attention to detail
Demonstrated ability to effectively manage multiple priorities with minimal supervision
Proven proficiency with Microsoft Office Suite
Successful candidates must be committed to working effectively within a large team across multiple research projects, including the ability to communicate and interact daily with a diverse team of students, staff, and faculty
Experience with or familiarity with data collection and research methods
Experience with Qualtrics, SPSS, Excel, and Zoom
Experience with WordPress and website updating
Internal Number: 341987
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.