The Department of Pediatrics is seeking an Administrative Assistant to join our team in a full time position within the Division of Cardiology. Columbia University Medical Centerâ€™s Department of Pediatrics is a world leader in providing care for children. Our mission areas include Healthcare, Education and Research. We offer care for our patients in over 25 specialty areas as well as individualized care for complex cases. Our Residency, Fellowship and Graduate programs are among the best in the Nation. Our Clinical, Translational and Basic Science research features collaborations across specialties and stretches from the bench to bedside. We also have several active Clinical trials available to our patients. The Administrative Assistant will support the department by providing administrative support to our imaging physicians and in working with our current administrative support structure to meet the growing needs of our imaging subsection.
Work in conjunction with current imaging team administrative support to ensure scheduling of all patients who require procedures occurs in a timely and organized fashion.
Assist internal and external stakeholders to ensure that all insurance information, pre-authorizations and referrals are in place prior to procedures.
Work with billing and coding teams as appropriate to ensure bills and codes are submitted in a timely fashion by providing clinical documentation as requested, liaising with physicians to answer questions related to the specific case, etc.
Maintain appropriate clinical documentation as requested.
Support physicians in managing calendars and answering phones for the imaging subsection
Develop and maintain clear and concise communication with clinicians, administrators and information infrastructure within the medical center.
Assist with the optimization of the flow of information to and from potential sources.
Assist in maintenance of ICAEL certification for onsite and offsite locations.
Complete monthly reporting requirements including Turnaround Time Report (TAT), and other reports as assigned by managers.
Assist in tracking echo machines and procurement related POs
Other related duties as assigned.
Requires a Bachelorâ€™s degree or equivalent in education and experience; plus two years of related experience.
Ability to speak Spanish fluently
Excellent organizational analytical skills and the ability to juggle many projects at the same time.
Problem solving skills and ability to think algorithmically.
Excellent verbal, written, and communication skills.
Work requires manual dexterity for handling charts and using office equipment - specifically the use of a computer keyboard and calculator.
Must be able to stoop and bend to retrieve files and supplies, and sit, stand or move around for extended periods.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 516503
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.